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Asset Management Executive
Mila Education Malaysia Sdn. Bhd.Nilai, Negeri Sembilan, Malaysia29 hari lalu
Penerangan pekerjaanPerform data entry and update procurement information in both OA and YonYou systems Verify procurement documentation for completeness and accuracy before processing in OA system Liaise with Finance department to ensure entries are accurate and complete in YonYou system. Review Purchase Requests (PRs) submitted by other departments through the OA system and convert approved PRs into Purchase Orders (POs), followed by Goods Receipt Notes (GRNs) in YonYou system Provide system-generated PO copies to departments upon request Follow up internally to clean up pending or open procurement workflows Ensure timely and accurate closure of procurement processes in both systems Monitor and track procurement progress from request to goods receipt Conduct annual physical inventories (1–2 times per year) to ensure asset records are accurate and up to date Supervise the verification and registration of assets across all departments and colleges Manage the movement of assets, including transfers, loans, and disposals, following university policies and procedures Maintain the asset administrator roster for all departments Organize and deliver training sessions to asset administrators on asset management guidelines Consolidate monthly asset updates gathered from all departments by the 5th of each month and maintain proper records for reference purposes Ensure the security and proper storage of all items in the warehouse, following university policies and procedures Monitor warehouse access, stock movement, and storage conditions to prevent loss, damage, or unauthorized use Coordinate the allocation and distribution of equipment to departments and units across the campus based on approved requests Identify and report any defects, damages, or safety hazards observed during inspections and ensure they are followed up until completion. Annual Leaves : Fixed leaves = 5 weeks, and Flexible leaves = 10 days per year, which will be announced every year. Medical benefits (Inpatient & Outpatient) Trainings for Staff Other benefits as per the staff handbook 5 Working Days Allowance Provided Medical Claim
Requirements
- Bachelor’s Degree in a relevant field (required).
- Minimum 2–3 years of experience in Asset Management.
- Proficient in English; ability to communicate in Mandarin is an added advantage.
Responsibilities
I. Procurement
II. Fixed Asset Management
III. Warehouse Supervision
IV. Facility Inspection
Perform weekly inspections (Thu / Fri) in :
V. Complete other ad-hoc tasks assigned by leaders with a proactive and solution-oriented approach.
Benefits
Additional Benefits
Skills
Asset Management Data Entry Procurement Management Information System Inventory Management Administration Management Inspection Facilities Management Risk Management
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Executive Management • Nilai, Negeri Sembilan, Malaysia