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KL - Post Security Manager, EO

Foreign, Commonwealth & Development OfficeKuala Lumpur

30+ hari lalu

Penerangan pekerjaan

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory Security Job Description (Roles and Responsibilities)

Main purpose of job :

The jobholder will maintain day-to-day responsibility for the safety and security of the British High Commission (BHC), and BHC staff. The BHC is a busy diplomatic mission, working to foster a close, modern partnership between the UK and Malaysia across the full range of bilateral interests.

BHC staff rely on the Post Security Manager – with close support from the FCDO Regional Security Advisor based in Singapore – to ensure high standards of security and that FCDO procedures are correctly followed. This includes advising on the security context, liaising with our contracted guard force and the Royal Malaysia Police, managing health and safety and fire safety processes, and dealing professionally with emerging issues as they occur.

This role would suit a dedicated security professional with either government or commercial experience. It provides an opportunity to develop skills about diplomatic work, physical and personnel security, health and safety and stakeholder management, among other things. The BHC and the FCDO supports flexible working and provide a strong L&D offer to support future career development.

Roles and responsibilities / what will the jobholder be expected to achieve? :

Security (60%)

Achieve high standards of physical security at the mission and residence :

Oversee the contracted guard force, ensuring high standards in guarding and management of guarding contract
Oversight of physical and technical security measures at the British High Commission offices, the High Commissioner’s residence, and UK-based accommodation.
Management of British High Commission communication and security equipment

Maintain confidence in personnel security at the mission, and advise staff and families on keeping safe and secure :

Lead on security clearances for new country based staff members

Delivering security inductions and briefings for staff

Provide advice and updates on the security and threat picture in Malaysia.

Ensure secure events and visits as part of the High Commission’s diplomatic activity :

Lead on security for all VIP visits to Malaysia, with support from the Regional Security Advisor

Ensure risk assessments are completed for British High Commission events, and manage security risks where appropriate in liaison with stakeholders

Lead on security aspects of the High Commission’s Crisis preparedness :

Regular liaison with Royal Malaysian Police and other friendly missions

Lead on the security aspects of the British High Commission’s Crisis Response Plan

Build security awareness and culture at post :

Maintain post security regulations, in line with FCDO guidance and ensure compliance by all staff

Work closely with the Regional Security Advisor to ensure any security recommendations are implemented as appropriate

Fire Safety (10%)

Act as Fire Safety Manager for the British High Commission, including ensuring emergency evacuation plans are up to date, and that all staff are aware of what to do in the event of a fire.

Develop Personal Emergency Evacuation plans when required

Work with our FM provider, JLL, to ensure that all recommendations in relevant Fire Risk Assessments have been implemented

Health and Safety (30%)

Formally act as the British High Commission H&S coordinator, working with the H&S Committee to develop, implement and maintain a health and safety strategy

Provide health and safety advice to senior management

Identify and report on any hazards, risks. Lodge formal reports for all H&S incidents and Near Misses on the FCDO reporting system, Evotix

Induct all new staff on health and safety issues

Ensure first aid provisions are sufficient and in date, and that there are sufficient First Aid trained personnel.

Work with our FM provider, JLL, to ensure that all identified H&S risks are being addressed

Resources managed (staff and expenditure) :

Management of security guard contract (MYR 550,000) and oversight of contracted Guard force of 11.

Essential qualifications, skills and experience

Proven ability to communicate effectively (both verbal and written) to staff and other stakeholders

Proven record of strong problem-solving skills backed by sound judgement and discretion

Ability to analyse current business practices and identify areas of improvement

Strong IT computer skills using Microsoft Office suite of programmes, including Word, Excel, PowerPoint etc

Desirable qualifications, skills and experience

Formal security-related qualifications

Experience in security management in corporate, military / government sectors, or other relevant experience

Knowledge of Health & Safety Legislation and regulation for managing fire safety

Knowledge of Bahasa Malaysia

Language requirements :

Language : English

Level of language required : Excellent

Required behaviours Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service Application deadline 21 October 2024 Grade Executive Officer (EO) Type of Position Full-time, Permanent Working hours per week 36.25 Region Asia Pacific Country / Territory Malaysia Location (City) Kuala Lumpur Type of Post British High Commission Number of vacancies 1 Salary Currency MYR Salary MYR 6,800 Type of Salary monthly Start Date 9 December 2024 Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed) :

The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.

The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job learning experiences, including

Working in a diplomatic mission;

Understanding how UK international development assistance is managed / implemented;

Understanding effective programme management (including Monitoring, Reporting, Evaluation, and Learning).

Working patterns :

The British High Commission Malaysia supports and promotes flexible working. The standard working hours for the BHC are 8 : 00am to 16 : 30 Monday to Thursday and 8 : 30am to 1315hrs Friday.

We are happy to offer a variety of flexible working patterns, including non-standard working hours, working remotely or working compressed hours. However, due to the nature of the role, there will be a requirement for occasional out of hours work around events, visits and management of guard force. Time off in lieu can be offered to make up for out of hours work.

An allowance is also included in the salary for out of hours emergency incident work and for providing assistance to UK based staff members and out of hours checks on the guard force.

The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.