Assistant, HR Admin

Overview

The Assistant / Executive, HR & Admin supports the Human Resources department by handling daily administrative and operational tasks. This includes maintaining employee records, assisting with onboarding, coordinating training programs, and managing general HR communications. The role also involves supporting HR projects and providing clerical assistance to ensure smooth and efficient HR operations.

Job Responsibilities

• Assist with the day-to-day operations of HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (both physical and digital copies).
• Process documentation and prepare reports related to personnel activities (e.g. recruitment, training, staffing).
• Coordinate HR projects such as meetings, training sessions, and surveys.
• Handle employee requests related to HR policies, rules, and procedures.
• Assist recruiters in sourcing candidates and updating the recruitment database.
• Design and implement induction and orientation programs for new employees.
• Develop and conduct training programs, assess training needs across departments, and manage training budgets including HRDF grant applications and claims.
• Shortlist applicants using various selection techniques, including psychometric testing.
• Conduct interviews for shortlisted candidates.
• Conduct new employee onboarding and orientations.
• Implement effective sourcing, screening, and interviewing strategies.
• Coordinate learning and development initiatives for all employees.
• Source candidates through recruitment agencies and online job advertisements.
• Provide administrative support such as hotel bookings, office supplies, groceries, and other ad-hoc tasks.
• Perform any other duties as assigned from time to time.

Qualifications

Benefits

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