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Admin Assistant (Contract)
Aalsum PharmasShah Alam, Selangor, Malaysia20 days ago
Job descriptionReceived, reviewed, and processed prescriptions accurately in accordance with company SOPs and regulatory requirements. Clarify orders through spreadsheets or sales representatives, ensuring accuracy in items, quantities, pricing, special requests, billing, and delivery information. Update the order list for production and coordinate with sales, production, and logistics departments to estimate delivery dates and times. Processing order in order list by generating labels, delivery orders, and invoices. Perform data entry of prescriptions, formulations, and patient records into the pharmacy management system with accuracy and confidentiality. Enter prescription details into spreadsheets or designated systems. Create, organize, and archive documents, including Purchase Orders (POs), delivery orders, invoices, prescriptions, and worksheets. Arrange and monitor product deliveries via courier or hand delivery. Schedule courier pickups and track delivery status. Answer and transfer incoming phone calls, ensuring queries are clarified before transfer.
Requirements :
Education and Experience Requirements
- Diploma / Degree in Business Admin, Healthcare Admin, or related field
- 1-2 years of administrative assistant experience
- Can speak English / Mandarin
- Strong accuracy and attention to detail in data entry and documentation
- Knowledge of appropriate software including : Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Scopes :
Administrative Assistant
Administrative Assistant Skills and Qualifications :
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Managing Processes
Organization
Analyzing Information
Professionalism
Problem Solving
Verbal Communication
Experience Required : Min 1 Year / s
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Admin Assistant • Shah Alam, Selangor, Malaysia
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