Assistant Human Resources and Admin Manager

Assistant Human Resources and Admin Manager

Develop and implement HR strategies aligned with the organization's goals and objectives. Create and update HR policies, procedures, and programs to ensure compliance with legal and regulatory requirements. Provide strategic HR leadership and guidance to senior management or director.

Responsibilities

• Talent Acquisition and Management : Oversee the recruitment and selection process to attract top talent. Develop and implement effective onboarding and orientation programs. Manage performance appraisal systems to drive high performance and employee development. Identify and address talent gaps and succession planning needs.
• Employee Relations and Engagement : Foster a positive and inclusive workplace culture. Address employee grievances and resolve conflicts in a fair and timely manner. Develop and implement employee engagement initiatives to enhance job satisfaction and retention. Conduct regular employee surveys and feedback sessions.
• Learning and Development : Identify training needs and develop comprehensive training and development programs. Promote continuous learning and professional development opportunities. Monitor and evaluate the effectiveness of training programs.
• Compensation and Benefits : Develop and manage competitive compensation and benefits programs. Conduct regular benchmarking and salary surveys to ensure market competitiveness. Oversee payroll processing and ensure accuracy and compliance.
• Compliance and Risk Management : Ensure compliance with labor laws, employment regulations, and organizational policies. Manage internal and external audits and address any identified issues or gaps. Develop and implement health and safety programs.
• HR Analytics and Reporting : Collect and analyze HR data to inform decision-making. Prepare regular HR reports and presentations for senior management or director. Monitor key HR metrics and trends.
• Employee Industrial Relations Management : Handle questions, interpret and administer contracts of employment and help to resolve work-related problems. Provide counseling to employees on disciplinary matters such as misconduct, absenteeism, breach of contract, etc. Liaise with labour / government offices pertaining to HR and IR legal issues. Supervises, manages and coordinates work activities or programs relating to employee relations.
• HR and Admin Standard Operating Procedure (SOP) : Update, prepare and amend SOPs and flowcharts when needed. Create and design new HR & Admin forms if necessary. Safekeeping of all SOPs for easy reference after implementation.
• Performance Management : Facilitate, monitor and track performance management activities. Review performance management processes for adherence to company policies and guidelines. Coordinate and conduct briefings to employees on the scope of performance management.
• Employee Welfare : Plan, lead and monitor employee communication programs, including annual employee opinion surveys, annual dinners, outings and other employee programs, etc.
• Foreign Employee Management : Prepare all documentation related to new applications, submissions and upon arrival. Monitor work permit renewal and cancellation (arrange FOMEMA, insurance, flight bookings, check-out memos). Liaise with recruitment agencies, government and authority bodies on foreign worker matters. Liaise with plant HR on manpower requirements and headcount forecasts.
• Office Occupational Safety and Health Administration : Ensure the company’s safety and security are well maintained. Recommend safety and security plans to management. Ensure office safety and health compliance with OSHA regulations.
• Office Administration : Oversee office administration in maintenance, refurbishment and renovation. Oversee general administration functions (e.g., company vehicle, claims, groceries and stationery). Lead the HR & Admin team including cleaners, drivers, dispatch, receptionist. Manage budgets and control costs related to administrative functions. Carry out any other duties as assigned by superior.
• Total Quality System Management : Establish, implement and maintain quality standards on processes, policies and procedures to comply with the Quality Management System.

Job Requirements

Additional Information

Unlock job insights : Salary match, Number of applicants, Skills match. Your application will include the following questions : How many years of experience do you have as a Human Resources role? How many years of recruitment experience do you have? Which Microsoft Office products are you experienced with? How many years of payroll experience do you have? How many years of experience do you have in employee relations? How many years of people management experience do you have?

Manufacturing, Transport & Logistics — 101-1,000 employees

Promac is a group of companies that manufacture and distribute essential food products such as dairy, oil and fats. Based in Malaysia with headquarters in Kuala Lumpur, two manufacturing sites (Promac Industries Sdn Bhd in Klang and Promac Industries (Johore) Sdn Bhd in Pasir Gudang). We distribute Fonterra NZMP ingredients in Malaysia, Brunei and Singapore for over 30 years. We also own Promex brand products including milk powder, margarine, ghee, cheese, butter, condensed milk, evaporated milk, tomato paste, etc. Our brand continues to grow to serve you better.

Perks and benefits : Attractive salary package, learning and development opportunities, a comfortable family-like working environment, exposure to export markets.

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What can I earn as a Human Resources and Administration Manager

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