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Executive - Company Secretarial & Legal Admin
Merchantrade AsiaPetaling Jaya, Selangor, Malaysia17 hours ago
Job descriptionICSA graduate / ICSA finalist or equivalent. Private secretarial / Administration qualification. Preferably 2+ years of working experience in handling corporate secretarial matters or administrative support role. Good command of written and spoken of the English language. Able to work independently with high level of attention to detail, meticulous, possesses positive and proactive mindset and a strong sense of responsibility in all tasks.
Your main responsibilities will be to :
- Organize and coordinate Directors', Board, AGM / EGM, and senior management meetings for the Company and subsidiaries.
- Prepare meeting agendas, minutes, and track action points.
- Maintain and update statutory records and documents.
- Liaise with BoD and shareholders on meeting schedules and related matters.
- Vet secretarial documents and resolutions prepared by external agents.
- Ensure compliance with secretarial policies, regulations, and good governance standards.
- Manage document filing systems and BoardPac for meeting materials.
- Monitor regulatory changes and liaise with external secretarial agents.
- Coordinate license applications and renewals with relevant authorities.
- Manage legal documents, correspondences, and drafting of submissions.
- Support Chief Legal & Regulatory Officer and Management with legal and administrative tasks.
To be eligible for this role, you will require :
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Admin Executive • Petaling Jaya, Selangor, Malaysia