The Finance, HR and Administrative Executive is responsible for managing the company's financial operations, administrative processes, and human resources functions. This role ensures accurate financial recording, support office administration and implement HR policies in compliance with local regulations.
Key Responsibilities :
Finance
- Handle full set of accounts, including accounts AR & AP, general ledger, and bank reconciliations.
- Prepare monthly, quarterly financial reports and statements.
- Monitor cash flow, budgeting, and forecasting to ensure healthy financial operations.
- Liaise with external auditors, tax agents, and regulatory authorities.
- Ensure compliance with Malaysian accounting standards and statutory requirements.
Administration
Manage office operations, including procurement of office supplies, equipment maintenance, and vendor coordination.Oversee company licenses, insurance renewals, and statutory documentation.( eg : SSM, Business License and relevant Manpower passes)Support management in policy implementation and company-wide communications.Assist in the planning and coordination of meetings and eventsMaintain filing systems and ensure the organization of documentsCoordinate the hotel and agenda arrangement for both internal and external clients, would pick up the client if necessaryHuman Resources
Talent Acquisition and Recruitment
Handle recruitment activities, including job postings, candidate screening, interviews, and onboarding.Liaise with external work agent in assist in all Employment Pass related matters with government bodies. (eg : EP Pass with ESD - Expatriate Service Division)HR Policies, Attendance, Enforcement and compliance to local employment law.
Develop and implement HR policies and procedures.Ensure compliance with labour regulations and company policies.Employee's Compensation and Benefits
Maintain employee records, contracts, and HR documentation in complianceProcess monthly payroll, overtime claims, and statutory contributions (EPF, SOCSO, EIS, PCB).Manage employee benefits, leave administration, and HRDF claims.Employee's Training & Development
Coordinate employee training and development programsInitiative employee engagement, handle employee relations and conflict resolution.Qualifications :
Bachelor's degree in Human Resources, Business Administration, or related field.Minimum 2–3 years of relevant experience in finance, admin, or HR.Proven experience in HR and administration roles.Strong organizational and time management skillsStrong knowledge of labour laws and HR best practices.Excellent communication and interpersonal skills.Proficient in HR software and Microsoft Office Suite.Ability to work independently and as part of a teamProficiency in accounting software (e.g., SQL finance software) and WPS Office applications.Good interpersonal and communication skills (English, Mandarin; Malay is an advantage).Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, PCB, HRDF, Employment Act).