Admin Assistant (Junior PA)

Overview

Join our dynamic team as an Admin Assistant (Junior Personal Assistant) supporting senior management. Manage schedules, coordinate meetings, handle executive tasks, and gain hands‑on experience in a fast‑paced, professional environment. Perfect for organised, proactive, and ambitious individuals with a growth mindset ready to make a real impact.

Key Responsibilities

Provide personal and administrative support to the Superior to ensure smooth daily operations.

Manage calendars, schedule appointments, and coordinate meetings and itineraries.

Handle calls, emails, and correspondence on behalf of the Superior when required.

Prepare meeting materials, briefing notes, reports, and presentations.

Attend meetings, record minutes, and follow up on action items.

Organise and maintain filing systems, ensuring safekeeping of important and confidential documents.

Arrange travel bookings and logistics.

Screen and prioritise requests, appointments, and communications before escalating.

Liaise professionally with internal teams, clients, and external stakeholders.

Perform occasional external errands (e.g., banking, document submission, pickups / deliveries, etc.).

Assist with ad‑hoc tasks and projects as assigned.

Qualifications

Minimum qualification : SPM / O Level, Professional Certificate, Diploma, or equivalent.

Minimum 2 years of experience in office administration (fresh graduates are encouraged to apply).

Proficient in Microsoft Office and general computer applications.

Languages : Fluent in English and Bahasa Malaysia; Mandarin is an advantage.

Strong communication, organisational, multitasking, and time‑management skills.

Possess own transport with a valid driving license.

Skills

Discretion, integrity, and professionalism in handling confidential matters.

Self‑motivated, proactive, and able to work independently.

Meticulous attention to detail and ability to perform under pressure.

Positive attitude, adaptable, dynamic, and results‑oriented.

Strong organisational, multitasking, and time‑management skills.

Team player with excellent interpersonal and communication skills.

Why Join Us?

• Impactful Work : Support senior management and contribute to the team's success.
• Career Growth : Benefit from training programs, mentorship, and clear advancement opportunities.
• Inclusive Culture : Work in a collaborative environment that values diversity, respect, and teamwork.
• Stability & Benefits : Enjoy competitive compensation, comprehensive benefits, and a supportive workplace.
• Innovation & Excellence : Be part of a forward‑thinking company that embraces new ideas and continuous improvement.

Application Questions

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