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Admin Assistant (Workshop)

Admin Assistant (Workshop)

SH Cogent Logistics Sdn BhdNilai, Negeri Sembilan, Malaysia
5 days ago
Job description

Requirements

  • Candidates with prior knowledge and relevant working experience dealing with PUSPAKOM, JPJ, and APAD will have an added advantage.
  • Able to speak in English and Bahasa Malaysia
  • Candidates must possess at least SPM

Skills required :

Administrative & IT Skills

  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Experience with maintenance software
  • Recordkeeping and documentation accuracy
  • Report generation and cost tracking

    • Communication Skills

  • Clear and professional verbal and written communication
  • Ability to liaise effectively between workshop teams, vendors, and internal departments
  • Conflict resolution and negotiation with suppliers or service providers

    • Organizational & Time Management

  • Ability to prioritize tasks and manage multiple requests
  • Strong follow-up and deadline management
  • Workflow planning and coordination

    • Financial & Commercial Awareness

  • Understanding of purchasing processes
  • Budget-conscious decision-making
  • Cost comparison and supplier evaluation

    • Responsibilities

  • Update and monitor the expiry dates of PUSPAKOM inspections and road tax for lorries and trailers.
  • Schedule monthly PUSPAKOM inspections through the system for company-side inspections.
  • Prepare payment voucher requests for PUSPAKOM inspection and processing charges.
  • Maintain updated records of original vehicle grant documents and permit files for lorries and trailers.
  • File and keep original PUSPAKOM inspection discs and road tax documents properly.
  • Perform daily checks on expiry dates of PUSPAKOM inspections and make advance bookings for upcoming inspections.
  • Monitor expiry dates of road tax and insurance for lorries and trailers.
  • Ensure drivers affix the new original PUSPAKOM inspection disc and road tax on their vehicles promptly.
  • Laminate and attach original PUSPAKOM and road tax discs on trailer rods.
  • After each inspection or road tax renewal, update the new dates in the PUSPAKOM system and related folders.
  • Prepare payment requests for road tax renewals of prime movers (lorries).
  • Inspect and confirm the condition of lorries and trailers prior to inspection; coordinate with shunting drivers to ensure readiness.
  • Handle related emails, bookings for indoor / outdoor inspections, and associated payments.
  • Manage all tasks related to PUSPAKOM compliance and processes.

    • Benefits

  • Annual leave
  • Medical and hospitalization leave
  • Overtime Pay

    • Additional Benefits

  • Overtime Pay

    • Skills

    Administrative Support Record Keeping Scheduling

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    Admin Assistant • Nilai, Negeri Sembilan, Malaysia