Senior Management Assistant

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.

We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust.

We are seeking a highly organized and proactive Senior Management Assistant to provide comprehensive administrative and operational support to senior leadership within SWIFT. This role is crucial in ensuring the smooth and efficient functioning of executive offices.

Responsibilities

• Tribe Leadership Support : Provide high-level administrative support to one or more directors, including managing complex calendars, scheduling meetings, coordinating travel arrangements (domestic and international), and preparing expense reports.
• Communication Management : Act as a primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications (emails, calls, correspondence), drafting professional responses, and ensuring timely follow-up.
• Document and Presentation Preparation : Prepare, edit, and proofread a variety of confidential documents, reports, presentations, and other materials, ensuring accuracy, consistency, and adherence to company branding guidelines.
• Meeting and Event Coordination : Plan, organize, and execute meetings, conferences, and special events, including venue selection, catering arrangements, technology setup, and distribution of agendas and minutes.
• Project and Task Management : Assist with tracking key projects, deadlines, and action items, proactively reminding senior management of upcoming commitments, and following up on delegated tasks.
• Information Management : Maintain and organize confidential files, databases, and records, ensuring easy retrieval and compliance with data protection policies.
• Operational Support : Handle various operational tasks as needed, including office supply management, vendor liaison, and acting as a central point for information dissemination.
• Problem Solving : Proactively identify and resolve administrative issues, demonstrating independent judgment and initiative.

Qualifications

Benefits

We put you in control of career.

We give you a competitive package.

We help you perform at your best.

We help you make a difference.

We give you the freedom to be yourself.

If you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.

Don’t meet every single requirement? At SWIFT, we encourage you to apply even if you do not meet every qualification.

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