Personal Assistant Plantation

Overview

The Personal Assistant to the Plantation Director provides high-level administrative and project coordination support to ensure smooth operations within the plantation division. In addition to traditional personal assistant duties, this role involves active participation in project management tasks—tracking progress, coordinating with the plantation management team, and ensuring timely follow-up and completion of assigned tasks. This position is ideal for a proactive, organized, and detail-oriented professional who can handle sensitive information with discretion while managing multiple priorities effectively.

Key Responsibilities

• 1. Executive and Administrative Support
• Provide comprehensive administrative support directly to the Plantation Director.
• Manage calendars, schedule meetings, and coordinate appointments, ensuring efficient time management.
• Prepare meeting agendas, take minutes, and track action items to completion.
• 2. Project Coordination and Follow-Up
• Assist the Director in monitoring ongoing plantation projects and key operational initiatives.
• Follow up with the plantation management team to ensure assigned tasks and deliverables are completed on schedule.
• Prepare progress reports and updates for management review.
• 3. Communication and Liaison
• Serve as the primary point of contact between the Director and internal / external stakeholders.
• Draft, review, and manage correspondence, ensuring clarity, professionalism, and confidentiality.
• 4. Documentation and Reporting
• Maintain and organize important documents, records, and project files.
• Support the preparation of presentations, reports, and data summaries as required by the Director.
• 5. Office and Resource Management
• Coordinate office logistics, supplies, and vendor relationships for the plantation division.
• Support day-to-day operations to ensure the office functions efficiently.
• 6. Special Assignments
• Assist with research, data collection, and analysis for plantation-related projects.
• Support the Director in ad hoc initiatives and strategic planning activities.

Qualifications

Application Questions

#J-18808-Ljbffr