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Job Responsibilities :
1. Account Payable
Matching of purchase invoices in Oracle
- Obtain and monitor authorized approval on all purchase invoices in the system
- Matching of all stock and non-stocks purchase invoices from intercompany & vendor purchases
- Verifying and ensure the purchase prices are accurate
- Ensure accuracy between PO and Invoice information
- Key a high volume of invoices timely and accurately
- Perform 3-way matching in system for PO invoice processing
- Reconcile vendor statements
Liaising with external parties-banker on daily remittance matters and auditor on yearly audit & handle any ad hoc tasks as required
Liaise with banker on all remittance mattersAssists auditors in their queries on all Accounts Payable balances and obtain confirmations of year-end balancesAssists with providing data for expenses analysisAssists in preparation of SOX documentationsAssists in ad-hoc assignments which assigned by Accountant or Finance Manager2. Account Receivable
Managing invoice upload and / or update into customer portal
Checking daily sales report for invoice extraction and upload / update into customer portal.Reconcile daily report to ensure complete upload of invoice into customer portal.Coordinate with local customer service team on billing matter.Update daily report on invoice upload statistic and status of open ticketManage all incoming funds and receipts
Handles all cheques received and sent to bankMonitors collection of import bills, Letter of credits & Telegraphic Transfer.Enters all receipts accurately into Oracle systems & update them in cashbookNotify customer service & salesperson of incoming funds.Assists in monthly accounts closing including reconciliation of intra / Inter-company accounts receivable & preparation of monthly reports
Reconciliation of Accounts Receivables balances and Inter-company balances; recharge accountsPrint aging reports for analysis and review outstanding debts.Print statement of accounts for customers (send by fax / email / mail).Prepares monthly Accounts Receivable and backlog reportsAssists to key in daily exchange rates into Oracle system (if request).Prepares monthly Cashbook Reconciliation for all banks.Monitoring Customer Master
Assists customer service to set up new customer recordsAssists finance manager with maintenance of existing customer recordsLiaising with external parties e.g banker and auditor & Handle ad-hoc tasks as required
Liaise with the bankers on all inward remittance mattersAssists auditors in their queries on all accounts receivable balances and confirmations of year-end balanceAssists in preparation of SOX documentationsAssists in ad-hoc assignments which assigned by Accountant or Finance ManagerRelevant Experience :
Min. 1-2 years’ relevant working experiences in handling Accounts Payable or GL function.Fresh graduates are highly recommended to apply.Able to speak other language will be advantage.