Executive - Administration

Scope of Responsibilities

1) Execute, monitor and coordinate the administrative services covering purchasing, company vehicle maintenance, despatch, fixed asset tagging & physical count, efficient provision of office and security services.

2) Ensure compliance with regulations, related to the Environmental Quality Act, Safety and Health Act, and management system standards, while ensuring that the QESH achieves its intended results by incorporating a process approach, risk-based thinking, and implementing improvements to enhance performance

Key Task

1) Assist in implementing systems, policies and procedures for the provision of efficient administrative services.

2) Ensure the approved system, policies and procedures are consistently implemented and administered throughout ALR Group of Companies.

3) Assist, coordinate in the preparation of annual budgets.

4) Coordinate and execute all matters pertaining to fixed asset tagging, physical count and disposal of assets.

5) Company’s Motor Vehicle Maintenance :

a) Ensuring proper and regular maintenance in compliance with company policies and procedures. (a) Assisting in the renewal of motor vehicle insurance policies.

b) Ensuring timely renewal of road tax

c) Handling motor vehicle insurance claims

d) Verifying expenses related to vehicle maintenance, servicing and repairs

e) Maintain records for vehicle statistic

f) Processing requests and monitor expenses related to fuel cards

6) Security Services Execute, monitor, coordinate, supervise and responsible for :

a) Monitoring performance of security services and response to security incidents or issues (

b) Conduct regular inspection and meeting with provider

c) Assist in Security service agreements tender and renewal

d) Check and verify expenses relating to security services

7) Purchasing Execute, monitor, coordinate, supervise and responsible for :

a) Review and recommend Requisition Forms and ensure compliance with approved budgets, policies and procedures.

b) Review and verified Purchase Requisition.

c) Check and verify accuracy of invoices before recommending approval for payment.

d) Maintain complete and up-to-date records for all purchases made.

8) General Services

a) Supervise and plan day-to-day administrative matters e.g. despatch and deliveries

b) Coordinate, recommend for regular maintenance of office furniture, equipment and fittings

c) Check and verify expenses relating to general admin

d) Undertake other duties as directed by Section Head of Group Human Resources and Administration.

Job Requirement :

• Candidate should possess a Bachelor Degree or equivalent in Business Studies / Administration / Management
• Preferably at least 5 years of related working experience.
• Preferably EX5 specializing in Administrative / Clerical or equivalent.
• Good communication skills in English,Malay language for both spoken and written
• 1 Permanent positions available