Personal Assistant
Dikshatek MalaysiaKuala Lumpur, Kuala Lumpur, Malaysia10 hours ago
Job descriptionArrange and manage domestic and international travel itineraries, including flights, accommodations, transportation, visas, and insurance. Coordinate with travel partners, airlines, hotels, and tour operators to ensure seamless arrangements. Prepare comprehensive travel itineraries and handle last‑minute changes promptly. Track travel expenses and prepare reconciliation reports. Serve as the point of contact between the executive and clients, suppliers, and industry partners. Assist in preparing travel quotations, client proposals, and booking confirmations. Ensure timely follow‑ups and maintain a high level of customer service excellence. Support daily operations, including documentation, data entry, invoicing, and reporting. Assist in organizing company events, trade fairs, or familiarization trips. Help with marketing activities such as preparing PowerPoint decks, Excel reports, and Word documents for presentations and promotions. Manage personal appointments, errands, and travel arrangements for the executive (as required). Handle confidential personal and family matters with discretion and professionalism. Highly proficient in Microsoft Office Suite—Excel (formulas, reporting, pivot tables), Word (document formatting, templates), and PowerPoint (presentation design). Strong organizational and time management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Attention to detail and accuracy in all tasks. Professional demeanor, confidentiality, and reliability. Knowledge of travel booking systems (e.g., Amadeus, Sabre, Galileo) is an advantage. Diploma or Degree in Business Administration, Tourism, Hospitality Management, or related field. Minimum 2–5 years’ experience as a Personal Assistant, Executive Assistant, or Travel Coordinator. Prior experience in the travel or hospitality industry preferred. Reports directly to the Managing Director / Executive. Coordinates with internal teams (sales, operations, finance, and marketing). Occasionally required to travel for meetings, events, or familiarization trips. Handles both business and limited personal matters as assigned.
Note : Preferred Chinese as will be working and dealing with China travel agencies to Coordinate
Job Summary
The Personal Assistant provides comprehensive administrative, operational, and personal support to the Director / Executive in a fast‑paced travel industry environment. This role ensures smooth coordination of business and personal activities, effective travel planning, and professional communication with clients and partners. The ideal candidate is detail‑oriented, resourceful, and highly proficient in Microsoft Office applications.
Key Responsibilities
Executive & Administrative Support
- Manage daily schedules, appointments, and meetings for the executive.
- Prepare professional correspondence, reports, proposals, and presentation materials.
- Handle incoming and outgoing communications with a high level of professionalism and confidentiality.
- Maintain organized filing systems (both digital and physical) for efficient document retrieval.
Travel Planning & Coordination
Office & Operations Support
Personal Assistance
Qualifications
Scope of Work
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Personal Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia
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