Property Admin Executive

Job description :

Key Responsibilities :

• To provide administrative and secretarial support for the Department.
• To maintain a reliable filing and retrieval system for the Department.
• To understand the various computer programs / systems and through own initiative make suggestions for improvements.
• Be a team player and provide leave cover for fellow team members.
• To attend to general enquiries and client liaison for the staff in the department in a professional manner.
• To assist in establishing, maintaining and updating of the department's database.
• To assist in the human capital management of staff placed at the respective building under management, inclusive of staff overtime, staff leave, training needs etc.
• To monitor timely renewal of all building certificates and insurance.
• To monitor the timely payment of assessment, quit rents, etc.
• To update tenancy listing.
• To prepare and update vendor listing for all services of buildings under the company's management.
• To assist in the tender process from the preparation of documents and information for tender proposals till submission.
• To monitor submission of monthly building reports by the respective building managers.
• To assist in site visits and liaison with tenants, contractors and site staff or maintenance related matter.
• To provide relief duties for other member of staff as and when necessary.

Minimum Qualifications and Experience Requirement :