PBH Reports and Invoices Senior Executive

MAIN RESPONSIBILITIES

Reporting to the Contract Performance Manager on PBH reports, data compilation and reporting, charges, invoices, including other commercial and contract support duties. Maintain coordination and communication with stakeholders on relevant commercial matters. Make a necessary analysis and proposal for improvement. Timeliness and accuracy are of the essence for PBH reports and invoices processing, thus constitute the key performance for this position.

KEY FUNCTIONS

1.     Provide full executive support to the Supply Chain - Contract Performance and other relevant Supply Chain activities.

2.     Prepare / process all contract and support expense reports and BRF within defined timeframes.

3.     Maintain well well-organised PBH filing system (paper / electronic) that permits easy reference and retrieval of information for contract management.

4.     Prepare / process and coordinate with respective departments for monthly flying reports in accordance with contractual obligations.

5.     Accountable for compliance of contractual obligations, mitigating any penalty fees through coordinating with Finance and Supply Chain, ensuring timely settlement for all monthly invoices under PBH.

6.     Prepare, compile, and be accountable for all contract management reports.

7.     Update and follow-up on delegated tasks to ensure progress to deadlines including but not limited to Account Payable (AP) matters.

8.     Communicate effectively with internal and external parties, including vendors and contractors, to ensure effective conduct of tasks assigned.

9.     Assist with PBH administrative tasks (such as action plan management, prioritisation, status tracking and assist in preparing presentation material utilization of PPT / Excel and project management tools.

10.  Perform specific projects assigned, like payment analysis, data accuracy, and make a necessary proposal for a better approach and time savings opportunity.

11.  Supervise and guide executives on daily tasks, responsibilities, and strategy planning.

12.  Perform other duties as assigned by the immediate superior and Contract Performance Manager.

REQUIREMENT

• Any degree in Management / Logistics / Supply Chain Management / Engineering
• Minimum of 3 years in Aviation Industry with task including managing any data entry and report to support Aviation activities.
• MS Office
• MS Excel
• MS PowerPoint
• Ability to accurately create reports
• Ability to communicate effectively with foreign vendors / affiliates
• Good communication and presentation skill
• Attention to details
• Able to work with a large amount of data entry and report
• Ability to correlate data entry and present in systematic manner
• Ability to work with inventory and aircraft data
• Strategy building
• Excellent communicator