Admin Executive (Contract Support)

Job ID ; Posted : 19-Sep-2025; Role type : Full-time; Areas of Interest : Accounting / Finance, Legal, Transaction Management; Location(s) : Johor Bahru, Malaysia; Kapit, Malaysia; Kuala Lumpur, Malaysia; Singapore.

About The Role

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract and other duties.

What You’ll Do

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System
• Review contracts and service agreements to ensure the service level complies with legal guidelines, budget as well as with client procedures.
• Negotiate and interpret contracts, and monitor fulfilment of contractual obligations
• Ensure compliance with safety regulations, conduct risk assessments and implement safety measures.
• Provide recommendations of approval or alternate solutions.
• Interface with the Accounting Department on invoicing and PO insurance issues.
• Accountable for administration and execution of Supplier / Vendor Performance.
• Identify opportunities for improvement, develop and manage budget for facility operations.
• Provide formal supervision to individual employees within a single functional or operational area.
• Plan and monitor appropriate staffing levels and utilization of labour, including overtime.
• Mentor and coach team members to further develop competencies. Lead by example and model behaviors consistent with the company's values.
• Serve as single point of contact and accountable for overall portfolio
• Responsible for all aspects of facilities management operations
• Perform client and financial reporting
• Ensure all service levels (including key performance indicators) are met
• Comfortable with weekend work – coordinate and escort vendors on Saturdays
• Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You’ll Need

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