ADMIN ASSISTANT

Hong Heng Group of Companies is a trusted name in Malaysia’s transportation and logistics industry. We are looking for a highly motivated and experienced Admin Assistant who is proactive in driving improvements, capable of developing and implementing Standard Operating Procedures (SOPs), and committed to building a more structured and systematic logistics operation. This role is ideal for someone who is not only experienced in logistics but also passionate about making processes better, more efficient, and more consistent.

What you'll be doing

• Prepare and issue invoices accurately and in a timely manner based on sales orders or service agreements.
• Ensure all invoices are issued in compliance with SST and e-Invoice requirements, and stay updated on any regulatory changes.
• Maintain and update invoicing records, customer databases, and billing systems.
• Prepare monthly billing and invoicing reports, ensuring accuracy and completeness.
• Ensure all invoicing tasks are completed according to the company’s monthly closing schedule.
• Liaise with the finance / accounts department to ensure proper documentation and alignment of invoice records.
• Handle incoming customer queries related to invoices and resolve billing discrepancies.
• Perform general administrative tasks including data entry, document filing, and maintaining office records.
• Ensure all documentation complies with company policies and relevant financial procedures.
• Coordinate with other departments (e.g., supply chain, logistics) to ensure accurate billing information.
• Support any ad-hoc administrative tasks as assigned by the supervisor or manage

What we're looking for

What we offer

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