Admin & Accounts Executive

Personal Assistance

• Support the CEO and management team in scheduling, organizing, and following up on meetings.
• Record minutes and distribute follow-up action items.
• Coordinate travel arrangements, calls, and online meetings.
• Handle confidential information with professionalism and discretion.
• Assist in preparing business proposals, presentations, and strategic documents.

Accounting & Finance Support

• Handle basic bookkeeping, data entry, and financial record maintenance .
• Prepare and issue invoices, receipts, and payment documentation .
• Manage banking transactions , including online transfers, deposits, and reconciliation.
• Follow up with suppliers and clients for outstanding payments and billing matters.
• Manage staff payroll, including salary calculations, statutory contributions (EPF, SOCSO, EIS), and payslip preparation.
• Assist in monthly reports, expense tracking , and coordination with auditors or tax consultants.
• Manage petty cash and ensure accurate documentation of all financial transactions.
• At least a Diploma in Accounting, Finance, or related field

Preferred Skills & Attributes

• Teamwork– Able to work cooperatively with colleagues and management.
• Communication– Clear verbal and written communication skills.
• Learning Mindset– Willing to learn and adapt to new systems, tools, and responsibilities.
• Technology Adaptability– Comfortable using AI tools, digital dashboards, and automation platforms.
• Organization & Time Management– Strong ability to prioritize tasks efficiently.
• Integrity & Professionalism– Maintains confidentiality and high ethical standards in all work aspects.
• Candidates have full working rights for Malaysia.
• Proficient in AI-based tools such as ChatGPT, Grok, and other office digital productivity platforms.
• Good command of English and Bahasa Malaysia (written and spoken).
• Competent in Microsoft Office , Excel, and online communication tools.
• Responsible, detail-oriented, proactive, and able to work independently.

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