Personal Assistant

The Personal Assistant (PA) provides high-level administrative and business support. Beyond traditional PA responsibilities, this role requires strong business acumen, excellent executive communication skills, and the ability to coordinate effectively with Heads of Department (HODs). The successful candidate will be proactive, detail-oriented, and confident in supporting senior-level decision-making.

Job Responsibilities

• Executive & Business Support
• Manage the calendar, meetings, and travel while aligning priorities to business objectives.
• Support the preparation of executive-level documents, reports, and communication materials for internal and external engagements.
• Review and synthesize business updates, providing concise briefs to facilitate the discussions with HODs and partners.
• Ensure timely follow-up on key action items and deliverables.
• Stakeholder Coordination
• Act as a central coordination point to track progress on business initiatives, reports, and deadlines.
• Facilitate the flow of information across departments and ensure alignment on critical matters.
• Build effective relationships with HODs, leadership teams, and external stakeholders.
• Administrative Management
• Handle confidential correspondence, files, and records with discretion.
• Ensure meeting logistics, agendas, and required materials are prepared in advance.
• Manage office and expense-related matters where required.
• Communication & Engagement
• Draft and refine communication (emails, memos, briefings) on behalf.
• Take minutes in key meetings, prepare executive summaries, and track action items.
• Assist in preparing talking points and content for events or internal engagements.
• Ad Hoc Projects
• Support with special projects, research, and business analysis.
• Participate in selected cross-functional initiatives requiring coordination and follow-through.

Job Requirements

Seniority level

Employment type

Job function

Industries

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