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Personal Assistant

Personal Assistant

SwiftWave Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia
30+ days ago
Job description

Job Responsibilities

  • Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
  • Serve as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and inquiries with professionalism and discretion.
  • Prepare and organize documents, reports, and presentations, ensuring accuracy, clarity, and timely delivery.
  • Coordinate travel arrangements, including flights, accommodations, and transportation, while adhering to company policies and budget guidelines.
  • Provide comprehensive administrative support to executives, including managing expenses, processing invoices, and maintaining confidential files.
  • Organize and coordinate company events, meetings, and conferences, ensuring seamless execution and a positive experience for all participants.
  • Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.
  • Proactively identify and resolve administrative issues, demonstrating strong problem-solving skills and resourcefulness.

Job Requirements

  • Bachelor\'s degree in any field; fresh graduates are encouraged to apply.
  • Proficiency in both English and Mandarin, with excellent verbal and written communication skills.
  • Strong administrative and office management skills, including experience with calendar management and travel arrangements.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
  • Excellent problem-solving skills and the ability to work independently with minimal supervision.
  • Prior experience in executive assistance or a similar role is a plus but not required; training will be provided.
  • Job Benefits

  • Annual Leave
  • EPF
  • Medical Leave
  • SOCSO
  • #J-18808-Ljbffr

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