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Procurement Executive (Mandarin Speaker)
Procurement Executive (Mandarin Speaker)YC Capital Group of Companies • Kuala Lumpur, Kuala Lumpur, Malaysia
Procurement Executive (Mandarin Speaker)

Procurement Executive (Mandarin Speaker)

YC Capital Group of Companies • Kuala Lumpur, Kuala Lumpur, Malaysia
3 hours ago
Job description

Human Resources Executive at YC Capital Group of Companies

We are seeking a proactive and detail‑oriented Executive (Procurement – Import, Export & Shipping) to manage the end‑to‑end procurement and logistics process for our F&B operations. The role is responsible for coordinating local and international purchasing, handling import / export documentation, and ensuring timely delivery of goods in compliance with industry standards and regulatory requirements.

The ideal candidate is fluent in Mandarin and English , with strong negotiation and supplier‑management skills. You will play a key role in optimizing cost efficiency, maintaining supply consistency, and supporting the company’s growth through effective procurement and shipping operations.

Job Qualifications

  • Bachelor’s Degree in Supply Chain Management, Business Administration, Finance , or equivalent (preferred).
  • Minimum 1 year of working experience in procurement, import / export, or shipping functions, preferably within the F&B industry .
  • Proficiency in Mandarin and English (spoken and written) is required to communicate effectively with Mandarin‑speaking suppliers and logistics partners.
  • Strong knowledge of import / export documentation, shipping procedures , and related government regulations.
  • Proficient in Microsoft Office Suite and familiar with ERP or inventory‑management systems .
  • Excellent communication, negotiation, and interpersonal skills with the ability to work cross‑functionally.
  • High level of attention to detail , organisation , and ability to meet deadlines in a fast‑paced environment.
  • Strong analytical and problem‑solving abilities with a proactive work approach.

Job Responsibilities

  • Manage the procurement process for both local and international purchases, ensuring timely issuance and accuracy of Purchase Orders (POs) in line with supplier lead times.
  • Coordinate and monitor import and export shipments , ensuring compliance with all customs, halal, and F&B‑related regulatory requirements.
  • Prepare and process Purchase Requisitions (PRs) efficiently, tracking the full procurement cycle from request to delivery.
  • Match and verify invoices, Delivery Orders (DOs) , and supporting documents before submission to the Finance Department.
  • Liaise with suppliers, forwarders, and internal departments to ensure timely and accurate delivery of goods and materials.
  • Execute tender and Request for Quotation (RFQ) procedures to ensure competitive pricing and quality compliance.
  • Monitor supplier performance, track rejection rates, and maintain accurate procurement records and shipment documentation.
  • Coordinate with relevant authorities and logistics providers to ensure smooth clearance, documentation, and transportation of goods.
  • Support cost‑control initiatives by sourcing competitive quotations and negotiating favourable terms with suppliers.
  • Ensure all procurement and shipping activities align with company standards, F&B safety, and quality policies .
  • Seniority Level

    Executive

    Employment Type

    Full‑time

    Job Function

    Supply Chain

    Industry

    Food and Beverage Services

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    Executive Mandarin • Kuala Lumpur, Kuala Lumpur, Malaysia

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