Senior Admin Assistant

The position is a role to provide administrative support for Mubadala Energy office in Malaysia. The incumbent will be responsible to assist the Office Manager to ensure that the office is fully equipped, well maintained and kept in a safe and conducive working environment. The role will manage the travel desk which includes, hotel, flight tickets and land transportation services.

KEY ACCOUNTABILITIES :

Administration

• Create memos, correspondence, email notification and other documents when required
• Liaise with IT on IT related office equipment.
• To manage office admin contractors and service providers
• Assist in managing stock and purchase of pantry items according to Approved Contract Value (ACV).
• Assist in managing stock and purchase of stationery items according to Approved Contract Value (ACV).
• Maintain an expense tracking system on Excel and create a monthly report on expenditure.
• Assist to provide support for office maintenance and liaise with building management.
• To maintain, track and provide report on office asset listing.
• To support reception duties in the absence of the receptionist
• To manage the team in the absence of the Office Manager

Purchasing / Oracle System and Payment Follow-up

Travel Desk

Filing Management for Office Admin

Acting Office Manager in the Absence of Office Manager

KNOWLEDGE, SKILLS & EXPERIENCE :

Knowledge

Experience

Skills

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