Admin Executive (Construction)
JAC RecruitmentKuala Lumpur, Kuala Lumpur, Malaysia2 days ago
Job descriptionPrepare, update, and distribute project documentation such as progress reports, meeting minutes, and tracking sheets. Ensure adherence to safety standards and maintain ISO-related documentation where applicable. Coordinate timely submission of permits, licenses, and other statutory documents to relevant authorities. Collect and compile staff timesheets, attendance records, and leave applications for payroll processing. Assist in payroll preparation, claims verification, and reimbursement processes. Monitor and record project-related expenses, including petty cash usage and budget tracking. Act as a liaison between site teams, consultants, subcontractors, and the head office to facilitate smooth communication. Organize and schedule project meetings, including preparation of agendas, materials, and follow-up actions. Provide support in tender and bidding processes by preparing and compiling necessary documentation. Holds a Diploma or Degree in Business Administration, Construction Management, or a related field. Brings relevant experience from construction, engineering, or consultancy environments. Well-versed in construction workflows, terminology, and documentation standards. Highly organized and capable of managing multiple tasks efficiently. Proficient in Microsoft Office and familiar with project management tools. Detail-oriented with strong record‑keeping and documentation skills. Communicates effectively in English and Bahasa Malaysia; Mandarin proficiency is a plus. Self‑motivated, team‑oriented, and able to work independently with minimal supervision. Knowledge of regulatory bodies such as CIDB and DOSH is an added advantage.
Job Overview
One of our construction clients is hiring an Administrative Executive to support daily operations across project sites and the company office. This role plays a key part in coordinating between project teams, management, contractors, suppliers, and clients. The Executive ensures proper documentation, supports site activities, and maintains accurate records to help drive smooth and timely project execution.
Job Responsibilities
Office & Site Administration
- Manage daily administrative tasks including handling correspondence, phone calls, and scheduling for both office and site teams.
- Maintain organized filing systems for contracts, permits, technical drawings, and project reports.
- Assist in procurement processes by preparing and tracking purchase orders, delivery orders, and invoices.
- Support general office operations to ensure smooth coordination between departments and project sites.
Project Documentation & Compliance
Financial & HR Support
Coordination & Communication
Job Requirements
#J-18808-Ljbffr
Create a job alert for this search
Admin Executive • Kuala Lumpur, Kuala Lumpur, Malaysia
Related jobs
)
This is an exciting opportunity to work with an established transportation company providing tailored bus solutions to schools and businesses across Klang Valley.
With over 40 years of experience in...Show moreLast updated: 21 days ago
IN is a digital fundraising and investing platform.We’re registered as a Recognized Market Operator with the Securities Commission Malaysia.
We help businesses raise capital and help investors find ...Show moreLast updated: 30+ days ago
%20Sdn%20Bhd)
- Promoted
Admin Executive
505 Advisory Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia Provide administrative and processing support to the sales and service team.Assist in handling policy documentation and maintaining accurate client information.
Coordinate schedules and internal com...Show moreLast updated: 9 days ago
- Promoted
Purchasing cum Admin Executive
Geon Asia Systems Sdn BhdSeri Kembangan, Selangor, Malaysia Source and negotiate with suppliers for the best pricing and quality.Prepare and process purchase orders.Monitor inventory and coordinate replenishments.
Maintain supplier records and purchasing doc...Show moreLast updated: 30+ days ago
- Promoted
HR Cum Admin Executive
SalimRawang, Selangor, Malaysia We are seeking a dedicated and proactive HR cum Admin Executive to join our team.The ideal candidate will have a solid understanding of HR functions and administrative support, allowing them to eff...Show moreLast updated: 30+ days ago
- Promoted
Executive Admin
Rexit BerhadPetaling Jaya, Selangor, Malaysia CEO, Board of Directors, and Executive Management by providing high-level administrative, legal, and corporate governance support.
This position is responsible for managing board and leadership acti...Show moreLast updated: 18 days ago
- Promoted
PROJECT ADMIN EXECUTIVE
myNewsSelangorMalaysia, Selangor, Malaysia Local Authority Liaison & Approvals.Prepare and submit applications to local councils (e.DBKL, MBPJ, MBSA) for business licenses, premise licenses, signage permits, and other required approvals.Act...Show moreLast updated: 2 days ago
- Promoted
Executive, Credit Admin
CARSOMEPetaling Jaya, Selangor, Malaysia We are currently looking for a Credit Admin under CCSB – Credit Admin, Special Project Support / Hire Purchase Financing (B2C) to perform daily operations supporting the C2B business, including veh...Show moreLast updated: 30+ days ago
- Promoted
Technical Service - Admin, Executive
Biomed GlobalKuala Lumpur, Kuala Lumpur, Malaysia Salary Range MYR 3,000 - 3,999.To process customer’s order and key in Sales Order in SAP related to PO for spare parts and services.
Feedback to customer on order delivery status as and when needed....Show moreLast updated: 30+ days ago
- Promoted
Sales Admin Executive (Heavy Equipment / Construction)
Hiredly XPetaling Jaya, Selangor, Malaysia The Sales Admin will support the sales team by managing administrative tasks, coordinating with internal departments, and providing excellent customer service.
This role is essential for ensuring sm...Show moreLast updated: 13 days ago
- Promoted
Admin Officer / Executive
Speedmatrix Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia Personal Assistant to senior management.This position is critical in ensuring smooth administrative workflows and enabling senior leaders to focus on driving strategic initiatives in a dynamic, fas...Show moreLast updated: 4 days ago
- Promoted
Account cum Admin Executive
Wealth Mastery Academy (WMA)Kuala Lumpur, Kuala Lumpur, Malaysia Handle daily accounting operations, data entry, and bookkeeping.Liaise with auditors, tax agents, and company secretary when required.
Ensure all accounting records and documents are accurate and up...Show moreLast updated: 13 days ago
Admin Executive, School, Sri Kembangan (RM2,500 - RM3,500)
Hunters International Sdn BhdKuala Lumpur, MalaysiaQuick Apply
- Promoted
Executive - Human Resources & Admin
WCT LandPetaling Jaya, Selangor, Malaysia Direct message the job poster from WCT Land.Coordinate end-to-end recruitment for frontline and corporate roles.Manage onboarding, induction and training logistics.
Monitor staff attendance and punc...Show moreLast updated: 11 days ago
Finance, Admin & HR Executive
pitchINKuala Lumpur, Federal Territory of Kuala Lumpur, MYQuick Apply
- Promoted
MAINTENANCE ADMIN ASSISTANT / EXECUTIVE (MAIN-FACILITY)
Bison Consolidated BerhadPetaling Jaya, Selangor, Malaysia MAINTENANCE ADMIN ASSISTANT / EXECUTIVE (MAIN-FACILITY).Administrative collaboration and support department manager, engineer, executive for facilities maintenance.
Technical support on information so...Show moreLast updated: 15 days ago
- Promoted
Executive Production Admin
QL Resources BerhadShah Alam, Selangor, Malaysia Company Name : QL Kitchen Sdn Bhd.Work Location : Jalan Kawat, Seksyen 15, Shah Alam.Position Title : Executive – Production Admin.
Snapshot Of The Role : We are looking for Executive – Production Admin...Show moreLast updated: 30+ days ago
- Promoted
Account Cum Admin Executive
Bermaz Motor Sdn BhdSelangorMalaysia, Selangor, Malaysia Get AI-powered advice on this job and more exclusive features.This range is provided by Bermaz Motor Sdn Bhd.Your actual pay will be based on your skills and experience — talk with your recruiter t...Show moreLast updated: 7 days ago
- Promoted
Admin Executive & Operations
Jdot MediaKuala Lumpur, Kuala Lumpur, Malaysia Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia.Full‑time hybrid role for an Admin Executive & Operations position based in Kuala Lumpur.
The role provides executive administrative assista...Show moreLast updated: 4 days ago
- Promoted
Sales Admin Executive
Bright Nexus (M) Sdn BhdKuala Lumpur, Kuala Lumpur, Malaysia This job involves supporting the sales team with daily tasks, maintaining organized data, and planning sales activities.It offers variety and an opportunity to contribute significantly to the team’...Show moreLast updated: 30+ days ago