Corporate Secretarial AssistantTrust Maven • Petaling Jaya, Selangor, Malaysia

Corporate Secretarial Assistant

Trust Maven • Petaling Jaya, Selangor, Malaysia

1 day ago

Job description

Trust Maven is a modern corporate secretarial & compliance firm serving SMEs.

We combine :

Strong technical knowledge
Very detailed SOPs
Technology in our daily work

…to help business owners stay compliant with confidence.

We are careful, a bit “OCD” about details, and we take our clients’ companies seriously.

What You Will Do (Day-to-Day)

Prepare Documents Using Templates

Draft resolutions, letters and simple forms

Copy key information from internal instructions into templates

2. Handle Document Admin

Arrange documents in the correct order for signing

Generate PDFs and prepare e-signing packs (we use digital tools)

Ensure documents are in order

3. Organise Files & Update Status

Save documents in the correct client folders

Follow agreed file naming format

Update task status in our internal tracking system

4. Support the Team

Work closely with secretarial executives and QC to correct any issues

Ask questions when instructions are unclear (internally, not to clients)

You will NOT be expected to :

Advise clients

Deal with SSM directly

Make legal / technical decisions alone

Who This Role is Suitable For

You like things neat, correct, and in order

You cannot tahan seeing wrong spelling, wrong dates, or messy files

You are okay with paperwork and computer-based work (not a sales job)

You can handle repetitive tasks, as long as there is a clear SOP

You can read Chinese names & addresses (bonus, not mandatory)

(Apply now at #J-18808-Ljbffr

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Assistant Corporate • Petaling Jaya, Selangor, Malaysia

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