Executive - Company Secretarial

Responsibilities

To prepare Circular Resolutions, Annual Returns and statutory forms / documents.

To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.

To monitor and ensure statutory records / registers are properly kept and updated.

To prepare documents / forms for certification by the Company Secretary and opening of Bank / CDS Accounts and change of authorised signatories (including updating of these accounts).

To arrange for signatures on resolutions / minutes / documents, including follow-up and filing of the same in the minutes books / relevant files. To also assist in drafting minutes of meetings as assigned.

To attend and / or assist in organising Board / Committee Meetings and General Meetings, as well as preparation of agenda papers / meeting files for these Meetings.

To assist the superior in the administrative matters relating to compliance with the Company’s Memorandum and Articles of Association, Joint Venture / Shareholders’ Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.

To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries / lawyers for overseas subsidiaries on secretarial matters.

Any other duties as and when assigned from time to time.

Qualifications and Requirements

Candidate must possess at least a Professional Certificate, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Business Studies / Administration / Management, Secretarial, ICSA or equivalent.

Required language(s) : English & Bahasa Malaysia; Mandarin is an added advantage.

Minimum 2 years of relevant working experience .

Good knowledge of the Companies Act 2016 and related regulatory requirements.

Applicants must be willing to work in Bandar Sunway.

Your application will include the following questions :

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a Company Secretarial Executive?
• Which of the following languages are you fluent in?

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