Customer Service Officer (Nationwide)
AFFIN GroupJohor Bahru, Johor, Malaysia30+ days ago
Job descriptionTo assist in referral and cross-selling of deposits / investment / Bancassurance / Banca Takaful products & cross-selling activities towards achieving branch targets. Prevention of Fraud and Losses (internal and external). To effectively control and monitor costs as per approved budget. Achieve branch Transactional Fee based income target as given. Achieve branch Lead Generation Fee Based Income target as given. Onboarding of account opening, customer’s enquiries & customer’s request for change of personal details in compliance with onboarding process and policy - SA / CA / FD / SDB / ATM / RIB / CIB etc. Ensure adherence to compliance on FSA / IFSA, PDPA, FEA, FATCA, CSR, PCT, AMLA-Transaction monitoring, AML Alerts, CDD and ECDD. Manage cash holding efficiently, main / primary custodian for cash in vault, cash deposit terminal and ATM including check and authorizing ATM Daily Summary Book. Monitoring of ATM for any discrepancies, ATM card stock, security items i.e. passbook, BC, maintenance of cheque book register, stamp on hand and other security items assigned by ABM / BM. Check and review error correction and checking of daily vouchers. To verify overall cash balancing, related critical reports and cheque confirmation. Processing of daily Incheqs / OCS cheque as per procedures and guidelines. Protect the assets of the branch and ensure its proper outlook (internal and external). Ensure that your branch back-up power supply is available at all times, i.e. gen set serviced regularly. To monitor GL entries e.g. sundry, deferred accounts, etc. and ensure the timely reversal. Ensure that every subordinate complies in accordance with Branch Manual, BNM regulation and other statutory regulations with maximum efficiency. Ensure proper dual internal control and efficiency are maintained and to discharge duties in accordance with procedures to prevent fraud and losses. Ensure satisfactory audit rating and issues raised are resolved within specified time frame. Ensure timely submission of reports. Check & review error correction. Checking of daily vouchers. Security & Maintenance Coordinator. Digital Video Recorder (DVD) & Close Circuit Television (CCTV) Maintain the upkeep and storage of telephone recorder. Verify clear image is displayed on CCTV monitor. DVR is in working condition & sufficient space for recording. Alarm Monitoring. Responsible for alarm testing once a month. Managing Security Personnel. To ensure verification of third party vendors accessing the premises. Electrical and mechanical appliances in working order and neatly displayed. Maintain branch cleanliness and promote a conducive environment for both customers and staff. Responsible for management of IT / Non-IT Asset / Fixed Assets. Conduct physical checks (done a minimum of twice yearly i.e. April & Oct) and balance against fixed and IT assets listing. Recommend for write-off of assets with written down book value. Others - Storage and Archival Coordinator. Stationeries are systematically arranged and quantity is not excessive. Relevant pages / documents of account opening and vouchers are kept in a locked environment. Documents and vouchers are sent to external storage as per the holding period specified in the Storage and Archival Manual. Ensure timely reporting of any lapses via Oprisk System within timeline. Ensure timely submission of Loss Data, Monthly, Quarterly, Half Yearly reporting of Key Risk Indicator and Risk Control Self Assessment to Head Office. Reporting of Suspicious Transaction. Responsible for the renewal of all contracts and licenses. Ensure an efficient customer service level in order to meet SLA as well as to alleviate any customer’s complaint. Ensure accuracy and error-free in service delivery. Handle customer complaint and resolution within SLA. To manage the Safe Deposit Box facilities for all customer accounts. To ensure data key in the CIF is accurate. To manage the branch staff and facilities appearance in line with the Bank’s standard. Provide transaction / support activities for all customer accounts. Provide ongoing account maintenance support. Provide financial services information. Solve customer inquiries promptly. Monitor and support the collection and maintenance of high-quality customer information. To process the following : Cheque book requisition. CASA maintenance. Documents for Account Services. Request for Audit Confirmation to Credit Administration. To observe deadlines on ad-hoc assignments. Resource management i.e. annual leave / attendance / branch meeting. Provide well-managed, competent / customer-oriented staff. Staff development i.e. Structured on the job Training (SOJT) / coaching / mentoring / appraisals. Social Commitment activities involvement. Relief duties- ABM / BM. To administer other operational support functions. To manage and undertake ad-hoc assignments assigned by management from time to time. Main holder to Vault & Self Service Machines. To involve and contribute to any special project organized by the branch. Attend training on compliance, regulatory, product knowledge, customer services, and personal development and growth. To incorporate AFFINBANK’s DNA to all staff in the branch and uphold team work spirit.
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Job Purpose
- To assist in managing daily branch operational activity, monitoring compliance, and regulatory requirements in accordance with the Bank's internal policy and regulatory requirements.
- Ensuring the highest quality customer experience through customer service and image enhancement opportunities.
- To assist in referral and cross-selling of deposits / investment / insurance / Wealth / Takaful products & cross-selling activities towards achieving branch targets.
Accountabilities
Financial
Process
Customer
People
Corporate Social Responsibility
Other Responsibilities
Learning & Growth
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Customer Service Officer • Johor Bahru, Johor, Malaysia
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