Assistant Manager, State Offices

Job Purpose

To maintain the state office and as well to carry out the mission and vision of the organisation within the administrative domain. To lead fundraising efforts as well as the organising of programmes and activities pertaining to the pillars of Educate, Care and Support across all platforms at the state level, working together with national management, internal and external stakeholders including donors in achieving these goals.

Key responsibilities and accountabilities

Office Management

• To ensure that all utilities pertaining to the state office are paid up to date and records maintained
• To ensure that all scheduled maintenance of equipment and services for the state office are maintained up to date.
• To ensure that licensing and certification requirements for the state office and relevant areas of the organization are met and kept-up-to-date as per regulatory requirements.
• To ensure that all office supplies are kept in an adequate quantities and to be replenished in a timely manner
• To keep an up-to-date inventory of movable and non-movable assets of the state office and ensure these assets are stored in a safe and secure manner.
• To ensure all records in terms of all aspects the state office are documented, and stored in systematic and timely manner.
• To ensure all legal instruments pertaining to the state office in terms of contracts, MOUs and others are kept up-to-date and stored in a systematically accessible, safe, and secure manner.
• To ensure the safety and security of the state office in terms of physical structural safety as well as human resource safety and to act to ensure that this is safeguarded at all times.
• To organize intra-office meetings in terms of head-of-department and management meetings and to function as its secretariat.
• To coordinate with all other departments in order to ensure the effective running of the organization.

Infrastructure and Asset Management

Staff Management

Stakeholder Management

Project, Programme and Activity Management

Financial Management

Ledger accounts, financial statements and internal cost control systems

Monitor state office budget, and oversee income and expenses for fundraising projects and Educate / Care / Support programmes and activities

Oversee the processing of procurement and execution of financial transactions, and that proper actions are taken in accordance to the policies

Report on monthly budget, P&L and cashflow

Fundraising & Financial Sustainability

Fleet Management

Requirements :

Position open in multiple locations : Perak, Penang, Johor, and Melaka.