Head of Finance

Executive recruitment company Monroe Consulting Group Malaysia's Finance & Accounting Division is recruiting on behalf of a global leader within the oil and gas industry. Our highly respected client is seeking a Head of Finance, with at least 12 years' of relevant experience. The job is based in Kuala Lumpur.

Job summary

The ideal candidate will be acting as Head of the Finance department, leading financial, tax and internal controls and process in compliance with the accounting standards and regulations for the company. Overseeing and managing multiple business divisions of the company and liaising with various stakeholders, departments, management, board of directors and external parties. This role is reporting to Group Financial Controller.

Job responsibilities :

• Ensure timely financial and budget reporting to management
• Coordinate and prepare monthly financial report to directors
• Consolidate monthly division financial report "blue book & green book"
• Prepare yearly budget for head office expenses (shared cost)
• Consolidate yearly budget and budget revisions for company
• Monitor and control all expenses by each department and division to be in line with the approved budget
• Manage daily financial transactions upon approval by the management to ensure the sufficient funds are available to meet ongoing operational requirement
• Prepare cash flow on weekly basis and monitor company's cash flow
• Monitor daily bank transactions
• Ensure the cash advances are properly administered and reconciled
• Monitor Account Payable (payment) and Account Receivable (collections)
• Monitor monthly budget form (Purchase Order) and monitor AR tracker and collections on weekly basis
• Manage payment to authorities to make sure no penalties incurred
• To ensure payments for EPF, Socso, income tax, Tabung Haji, Zakat, Bank Rakyat and HDRF are on time, subject to receipt of information from HR dept
• To ensure withholding tax payments are made on time
• To ensure service tax payments are made to customs on time
• Purchase order
• Check and verify purchase order
• Coordinate preparation of yearly main tasks before due date
• Coordinate preparation of annual financial report and relevant schedules for Auditors
• To prepare tax estimates and yearly tax computation
• To prepare transfer pricing workings and schedules
• Review draft audited financial report from auditors, tax computations / returns from tax agent and transfer pricing report from transfer pricing advisers
• Monitoring of accounting system, oversee team members involved in operational banking matters and intercompany transactions
• Review date captured in accounting date system (Oracle Netsuite Accounting System)
• Monitoring of bank covenants, term loan disbursement and others bank facilities
• Monitor and reconcile intercompany transactions and balances
• Oversee Procurement Department
• Work with HR staff to recruit, interview, select and employ appropriate staff if required and approved by management
• Coach and mentor staff to have better understanding of task given
• Identify staff's competency gap requirements and related training needs
• Conduct yearly appraisals for finance staff
• Give recognition to staff
• Empower staff to take responsibility and be accountable
• Update KPI on monthly basis and monitor staff performance
• Ensure staff understands what is expected and job performed complies with company policy and procedure
• Obtain regular feedback and communication
• Keep staff updated on the department's performance, achievement and problems through regular engagements to create sense of responsibility in achieving common goals
• Foster team spirit among members in the department to improve performance

Key Job requirements include :