Executive Assistant cum HR

aiMai.ai Inc. is seeking a highly organized and proactive Executive Assistant cum HR Executive to provide high-level administrative support to senior management while handling key HR functions.

This dual-role position requires exceptional multitasking skills, discretion, and a strong understanding of both executive support and HR operations in the Malaysian context.

Key Responsibilities :

• Manage executives’ calendars, schedules, and travel arrangements (local & international).
• Prepare reports, presentations, and correspondence for senior management.
• Act as the primary point of contact between executives and internal / external stakeholders.
• Handle confidential documents and sensitive information with discretion.
• Assist in end-to-end recruitment (job postings, screening, interviews, onboarding).
• Maintain employee records and ensure compliance with Malaysian labor laws (Employment Act, EPF, SOCSO, EIS).
• Coordinate performance appraisal processes and training programs.
• Administer payroll, leave records, and benefits (medical, insurance).
• Handle employee relations matters and workplace policy implementation.

Requirements :

Seniority level

Employment type

Job function

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