Join Ruyi Group, a leading innovator in Therapeutic Cellular Therapies, beauty, and nutritional therapy, with more than 25 years of excellence in the market. Headquartered in Kuala Lumpur, our company is renowned for its premium-quality anti-aging cellular extracts, weight management solutions, nutritional supplements, and beauty products.
As an award-winning organization, Ruyi Group has received more than 20 prestigious accolades, including :
- Global Health & Wellness Award 2024
- Singapore SME 500 Awards 2024
- The Brand Laureate Entrepreneur Awards 2023
- Global Health & Travel - Best Wellness and Holistic Provider of the Year in Asia Pacific 2018
- Malaysia Health & Wellness Brand Awards 2017 (大马保健品牌奖)
- Asia Pacific Brands Award 2013 (新加坡最佳亚太品牌奖)
With a commitment to revolutionizing health and wellness, Ruyi Group continues to make a positive impact on lives globally.
Role Purpose
Support daily operations across
procurement & sourcing, license applications, contract renewals, and HR administration
, ensuring compliance, cost-effectiveness, and timely delivery of business needs. This role partners closely with Operations, HR, Finance, and Business Units to keep processes efficient and audit-ready.
Key Responsibilities
1. Purchasing & Sourcing
Execute end-to-end purchasing : PR → RFQ → quotation comparison → PO → GRN coordination → supplier invoice handover to Finance.Build and maintain vendor lists; run RFQs, evaluate TCO (price, lead time, warranty, service).Track deliveries, resolve discrepancies / returns, and maintain accurate procurement records.Monitor stock-out risks with requestors; propose buffer levels / reorder points for critical items.Drive cost saving initiatives (e.g., vendor consolidation, payment terms improvement).2. Licensing & Compliance
Prepare, submit, and follow up on license applications / renewals with relevant authorities (e.g., business premise / advertising, product / clinic-related permits where applicable).Maintain a central register of license status, expiry dates, supporting documents, and payments.Ensure timely renewals; compile evidence for audits / inspections.3. Contract & Vendor Management
Track contract renewals (service, rental, maintenance, SaaS, insurance, etc.) with alerts before expiry.Coordinate with Legal / Management on terms, NDAs, and policy adherence; file executed copies.Monitor vendor performance (OTIF, quality issues, after-sales response) and escalate risks.4. HR Administration & Cross-Functional Support
Handle HR admin matters : personnel file updates, letter issuance, attendance / leave records sync with HR, onboarding / offboarding document checklists.Assist HR with administrative tasks (e.g., training attendance lists, claims documentation, staff uniform & ID issuance, asset tracking handover forms).Support ad-hoc assignments and special projects from Management.5. Documentation, Systems & Reporting
Keep SOPs / checklists current; ensure forms and naming conventions are standardized.Maintain organized shared folders (contracts, licenses, POs, vendor profiles).Prepare monthly Ops dashboards : PR / PO volumes, cost-savings, renewal status, open actions.Requirements
1. Education :
Diploma / Degree in Business, Operations, Supply Chain, Administration, or related field.2. Experience :
2–4 years in purchasing / operations / admin; experience with license / contract renewals is a strong plus.Fresh grads with strong organizational skills and internship exposure are welcome.3. Skills & Competencies
Solid Excel / Google Sheets (lookups, pivots), Word / Docs, and basic data analysis.Familiar with purchasing flows (PR / RFQ / PO / GRN) and document controls.Detail-oriented, systematic, and able to juggle multiple deadlines.Good communication (English / BM);Mandarin
is an advantage for vendor / stakeholder liaison.
Bonus : knowledge of HR / admin systems and simple contract term awareness.Why Join Us?
Competitive Compensation & Rewards– Attractive salary package plus yearly performance bonuses.
Exclusive Rewards & Recognition– Long service awards and excellence awards to celebrate achievements.
Comprehensive Training– Specialized training programs to enhance skills and career growth.
Stability & Growth– Over 25 years of market excellence, with fast-track career progression and job security.
Exclusive Staff Discounts– Enjoy discounts on premium wellness and beauty products.
Engaging Yearly Activities– Team-building events, annual gatherings, and activities that build camaraderie and strong team spirit.
Ready to grow your career with an
award-winning global wellness leader
Apply now and become part of Ruyi Group journey to revolutionize health and wellness.
