Purchasing & Admin, Senior Executive

Manage purchasing daily processing cycle form response to PR, get quotation, purchase materials (PO issuance), verify specifications and pricing issue, follow up delivery and etc.

Prepare and update monthly Purchasing report.

Fully support, understand and follow up on Sales, Engineering, Inter-department inquiry.

Generate the Purchase Return, Return Replacement / Credit Entry for goods return.

Create, maintain and update main core products code by getting products specification / data sheet from supplier.

Coordinate with Warehouse Department to ensure minimum stock levels are achieved.

Responsible to source, negotiable and purchase materials, packages and deliveries from local and overseas vendors. Responsible to negotiable on pricing to ensure products, quality, pricing, services and deliveries are sources and awarded competitively.

Proven experience working with cross functional teams to ensure cost control and process improvements.

Evaluate vendor’s quotation to ensure that the products / services are in line with the technical specifications required for the project or user.

Advise internal and external parties on issues regarding purchasing terms & conditions.

Maintain and update purchasing records / data and pricing in system.

To feedback and follow up the issues regarding quality, shortage, wrong products delivery, claim and replacement with suppliers.

Responsible to ensure materials and general parts are purchased according to purchase requisition.

Responsible for supporting purchasing audits.

Any other job responsibilities assigned by the HOD / management as and when required.

Secondary Responsibilities

To ensure Purchasing Operation compliance with ISO procedures.

To upkeep and maintain the Approved Supplier List.

To conduct Supplier Assessment on annual basis.

To upkeep and maintain all ISO procedures.

To conduct Supplier Audit when deem is needed.

To conduct Warehouse and Project Audit in relation to prevent wastage and fraud

Requirements

Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s Degree in supply chain management or business administration.

Required language(s) : English, Bahasa Malaysia.

More than 2 years’ experience in purchasing post.

Familiarity with sourcing and vendor management.

Ability to gather and analyse data and to work with figures.

Solid judgement along with decision making skills.

Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking vendors from overseas.

Computer literate with hands-on experience on ERP system, MS office, company administration.

Knowledge in ISO internal & external audit is an advantage.

Why Join Us

At BACFREE, we don’t just offer a job – we offer a career journey with growth, recognition, and rewards.

Competitive salary with attractive commission scheme

Annual performance bonus & salary increment

Work-Life Balance

Annual leave, Kahwin leave, maternity / paternity leave, natural disaster leave

Kahwin & baby gifts

Monthly Star Employee Award

Sports Club activities

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