ADMINISTRATIVE APPRENTICE

Overview

Executive Administrative Assistant role at TE Connectivity. Manage day-to-day administrative operations, ensure efficiency of office functioning and provide support services across organizations. This position requires a proactive and detail-oriented individual who can coordinate logistics, ensure regulatory compliance, and serve as a key liaison between internal departments and external service providers.

Responsibilities

• Coordinate and facilitate meetings, ensuring accurate documentation through comprehensive minute-taking and timely distribution.
• Manage visa application requests, end-to-end accommodation, travel arrangements, and logistical support for staff and visitors, ensuring efficiency, cost-effectiveness, and a seamless experience.
• Coordinate with 3rd party service providers to ensure timely and compliant processing of Professional Visit Pass (PVP) applications for both staff and external vendors.
• Arrange long-stay accommodations for foreign staff and vendors, including housing setup (apartment, condominium, or staff house), utility provisioning, and food delivery coordination.
• Participate in internal and external audits and ensure timely closure of audit findings with proper documentation and evidence.
• Ensure adherence to company policies and regulatory requirements, maintaining compliance across all administrative and operational activities.
• Coordinate with canteen service providers to ensure consistent food quality, hygiene, and quantity to meet daily operations and participate in external audits as needed.
• Manage telephone system and liaise with service providers to resolve issues.
• Manage office furniture; liaise with vendors and raise purchase requisitions for new items or replacements.
• Engage in safety, quality and compliance programs while providing comprehensive administrative support to operations.
• Serve as the primary contact for internal departments and external suppliers in managing administrative matters with efficiency and professionalism.
• Verify and review service provider / vendor billings to ensure accuracy, compliance with contractual terms, and timely processing.

Qualifications

Competencies

Seniorities and Employment Details

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