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Manager Assistant (Japanese Speaking) | GBS KL

Tech EconomyKuala Lumpur, Kuala Lumpur, Malaysia

1 hari lalu

Penerangan pekerjaan

Overview

Tech Economy Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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About the Job

Bain & Company is one of the world's leading global business consulting firms, serving clients across six continents. It was founded in 1973 on the principle that consultants must measure their success in terms of their clients\' financial results. Bain\'s clients have outperformed the stock market 4 to 1. With offices in all major cities, Bain has worked with over 4,400 major multinational and other corporations from every economic sector, in every region of the world.

In 2021, Bain & Company opened the APAC Global Business Services Center in Kuala Lumpur, to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Asia Pacific region.

Responsibilities & Duties

As a Bain & Company Manager Assistant (MA), provide administrative support to several Leaders and their teams, including managing complex calendars and meeting scheduling, coordination of travel plans, and thorough expense reporting.
Frequent communication and collaboration with other Manager Assistants and Executive Assistants (EA) is required.
Work remotely from the people you support; excellent interpersonal skills and the ability to build strong working relationships without face-to-face interaction are essential.
This MA position primarily supports the Japan region; you will work with other MAs regionally and with administrative staff remotely in APAC to provide coverage for Bain’s executive team.
Additional duties may include providing administrative support for office matters (Reception, Finance, Marketing, HR, IT).

This role description reflects that you may be required to support people in other time zones and potentially work on public holidays. An alternative day off will be provided when required.

Responsibilities

Coordinate complex calendars and schedule both internal and external meetings

Resolve scheduling conflicts and prioritize issues for effective time management

Coordinate detailed travel arrangements with travel services, including air, hotel, and car

Proactively support Senior Managers and Associate Partners with CRM activities and data accuracy

Back-up support to other MAs / EAs; collaborate to maintain task awareness and priorities

Build long-lasting professional relationships with MAs / EAs and project teams

Submit detailed expense reports and manage the audit process for reimbursement

Coordinate project start-up processes, schedules, and deadlines

Contribute to MA team culture and assist in training new members; participate in team events

Perform other related duties as required

You may be required to work in other time zones and on public holidays. Alternative days off will be provided as appropriate.

Qualifications

Bachelor’s degree or equivalent

3+ years of experience supporting management or in an administrative / secretarial role

Very good knowledge of Microsoft Outlook

Excellent written and verbal communication skills in English (business level)

Japanese language : Native level proficiency required

Strong organizational, prioritization, and time management skills with meticulous attention to detail

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Business Consulting and Services

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Assistant Manager Kl • Kuala Lumpur, Kuala Lumpur, Malaysia