Personal Assistant

Responsibilities :

• Ensure all arrangements and appointments are managed accordingly and in a timely manner. Remind and seek advice of any change of such appointments and arrangements.
• Responsible for all local and abroad travel arrangements i.e., travel documents, flights, ground transport, hotels.
• Responsible for the administration of the filing and documentation.
• Responsible for all incoming and outgoing correspondence and communications i.e., memos, letters, emails. To draft and prepare correspondence.
• Ensure all guests and visitors are managed courteously and appropriately to reflect the Company's image.
• Organize internal events and meetings as and when required.
• Plan and prepare materials for scheduled meetings, conferences and conference telephone calls. Conduct background research for presenting information and findings (e.g., using internet, publications, reports, etc.)
• Responsible for taking minutes of meetings, distribution of agenda, coordination and compilation of management and monthly reports when required.
• To assist in the preparation of reports.
• To assist in the arrangement of Company's events.
• Maintain an adequate inventory of office supplies (e.g., stationery, documents, business cards, etc.) for departmental usage.
• Draft and circulate approved memos / minutes.
• Follow-up on action plans required by internal / external stakeholders within agreed timeline.
• Responsible for checking and verifying all documents, claims, invoices, delivery notes and payments are duly completed prior to the approval.
• Any other duties assigned by your immediate Superior from time to time.

Requirements :