Facility Management Executive

Job Responsibilities :

1) Portfolio Management : To ensure managed property is operating efficiently and in compliance with relevant laws and regulations. Ensure the management and maintenance of buildings and common property is strictly in compliance.

2) Property Operations : Oversee day-to-day operations of the properties, including maintenance, repairs, security, and cleanliness. Coordinate with property managers, maintenance staff, and vendors to ensure timely and cost-effective resolution of property-related issues.

3) Customer Relations : Build and maintain positive relationships with occupants by addressing their concerns, resolving disputes, and ensuring their needs are met. Handle contract negotiations, contract renewals, and rent collection processes (if any).

4) Financial analysis and Budgeting : Conducting financial analysis, including reviewing income and expense statements, evaluating financial performance, and identifying areas for improvement. Collaborate with the finance department to develop and manage budgets, forecast revenues, and monitor expenses to ensure financial goals are met.

5) Risk Management : Assessing and managing risks associated with property operations, including compliance with legal and regulatory requirements, insurance coverage, and safety protocols. To take measures to mitigate risks and ensure properties are in compliance with relevant regulations.

6) Team Management : Lead and manage a team including maintenance staff. Provide guidance, training, and support to ensure a high level of performance and professionalism.

7) Reporting and Communication : Prepare regular reports and presentations for client or senior management, highlighting property performance and financial report. Communicate effectively with stakeholders, including property owners, tenants, and contractors.

8) Strategic Planning : Develop long-term strategies for the growth and improvement of the property management portfolio. Identify current issues, evaluate resident feedback, and making recommendations for property enhancements, expansions, or acquisitions to sustain contract.

Job Requirement :

• Candidates must be a CFMM or CFME certified by CIDB.
• Computer literate.
• Minimum 2 years working experiences in related field.
• Preferably with knowledge of Strata Management Act 2013.
• Candidates with relevant experience in Property Management / Real Estate industry will be added advantage.
• Possess good communication, multi-tasks, interpersonal skill, problem-solving skill and team player.
• Working Location : Petaling Jaya / Subang / Kuala Lumpur / Kota Kemuning