Assistant Manager, Commercial

Wasco Federal Territory of Kuala Lumpur, Malaysia

Responsibilities

• Acknowledge receipt of tender / bid / enquiry documents.
• Ensure all required information is available prior to commencement of the tender process.
• Distribute tender / bid / enquiry documents to others involved in preparation.
• Initiate the Project Execution Plan (PEP) request from PMT and ensure completeness of PEP before submission of proposal.
• Prepare bid sheet costing and acquire the necessary approval as per Tender and Contract Review procedure.
• Prepare and produce tender and full proposal documentation on qualified bids ensuring bid compliance.
• Presents and explains contract / tender conditions and details to relevant involved internal departments, external stakeholders and assists the sales and marketing team / senior management with contract recommendations for approval.
• Ensure proposal is submitted in timely manner and in compliance with the Tender and Contract Review procedure.
• Responsible for maintenance of policies, procedures and workflows used to facilitate the contract / tender administration process.
• Collaborate with projects and operations teams to ensure that project runs in-line with terms stipulated in contract.
• Works with Legal, Procurement, Finance and all relevant involved teams to ensure contracts are following internal and external policies and procedures.
• Monitors all contract deadline and conditions and collections during project execution.
• Oversee record keeping for all contract-related correspondence and documentation during bid stage.
• Maintain register / file for all Purchase Orders / contracts.
• Support / maintain sales functions in SAP.
• Liaise with relevant departments for WASCO’s registration as an approved vendor.
• Oversee the renewal application of PETRONAS license for Wasco Coatings Malaysia Sdn Bhd and Wasco Lindung Sdn Bhd.

Job Requirements

Job function

Note : This description focuses on the responsibilities and qualifications relevant to the role of tender / contract administration and related business development activities.

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