HR & Admin Executive

Key Responsibilities

Area

Core Duties

Talent Acquisition (Primary)

Lead full-cycle hiring : role briefing, JD writing, sourcing (JobStreet / LinkedIn / referrals), screening, interviews, reference checks, offers, onboarding. Build pipelines for engineers, PMs, QSs, site roles & HQ functions. Track KPIs (time-to-fill, quality-of-hire, probation pass rate).

Culture, Engagement & Growth

Plan and run engagement activities, recognition programs, and internal communications that strengthen collaboration and performance. Coordinate training needs analysis, CPD calendars, and learning vendors.

Onboarding & Employer Branding

Standardise pre-boarding, Day-1 orientation, buddy programs. Produce simple branding assets (job posts, profiles) and manage careers page / socials content.

HR Operations

Administer leave, claims, attendance; maintain HRIS / records. Prepare payroll inputs; manage EPF / SOCSO / EIS / HRD submissions with Finance. Support performance review cycles.

Compliance & Records

Keep policies aligned with the Malaysian Employment Act and company SOPs. Maintain neat digital filing (contracts, LOAs, personal files).

Admin & Office Management

Office supplies, vendors, travel / booking support, insurance renewals, licenses; assist directors with meeting logistics and simple reports.

Reporting

Provide monthly HR dashboards covering hiring pipeline, attrition / probation, leave / OT summaries, and training status.

Requirements

Essential

Diploma / Degree in HR / Business / Admin (or equivalent experience)

3+ years HR experience with strong recruitment focus

Solid knowledge of Malaysian labour law & statutory filings (EPF / SOCSO / EIS / HRD)

Proficient in MS Excel, Word, PowerPoint; comfortable with ATS / HRIS

Strong interviewing, stakeholder management & written / verbal English & BM

Organized, discreet with data, able to multitask in fast timelines

Advantageous

Experience hiring in construction / engineering industry

Hands-on with LinkedIn Recruiter / JobStreet Talent Search

Basic payroll exposure and HR cost tracking

Employer branding / content writing; simple design tools (Canva)

Conversational Mandarin / other languages

Event planning / campus hiring experience