HR Admin Assistant

Key Responsibilities

• Employee Records & Data Management
• Maintain and update master employee data.
• Ensure accurate filing of employee documents (hard / soft copies)
• Leave & Attendance Management
• Daily tracking and monthly reconciliation of leave records (submission to HQ by 1st–3rd monthly).
• Verify attendance, unpaid leave, and medical claims using the Nigen thumbprint system.
• Payroll & Overtime Support
• Compile monthly attendance reports (submission by 25th–27th).
• Validate overtime claims (submit to HQ by 3rd–5th monthly)
• Verify part-time claims before submission to Finance once the part-time employee has completed their tasks.
• Recruitment & Onboarding
• Assist in scheduling interviews and pre-employment checks.
• Conduct onboarding (document verification, induction training, system access setup).
• Manage internship trainee processes (from onboarding to exit clearance).
• Staff Resignation & Clearance
• Coordinate exit interviews / clearance sessions and calculate final leave balances.
• Administrative Duties
• Manage office stationery orders (via the hotel's system).
• Update hostel allocations, typhoid records, and staff meal entitlements.
• Handle general office communications and inter-department coordination.
• Compliance & Reporting
• Prepare weekly / monthly HR reports (manpower summaries, disciplinary records, etc.).
• Ensure duty rosters comply with labor regulations.

Requirements

○ Proficient in Excel (pivot tables, formulas) and HRIS systems.

○ Familiarity with payroll / attendance software (e.g., Nigen) is a plus.

○ Strong organizational and multitasking abilities.

Job Types : Full-time, Permanent

Pay : RM1, RM2,300.00 per month

Benefits :

Ability to commute / relocate :

Education :

Experience :

Language :

License / Certification :

Willingness to travel :

Work Location : In person