General Accounting or Record to Report Role

General Accounting or Record to Report Role

Bring your career aspirations to life with AIA Shared Services !

Job Description :

Responsible to ensure all finance operations deliverables areas below are completed as per agreed / communicated timeline and in accordance to applicable accounting policies, standards and guidelines.

Responsibilities

• Accruals and Prepayments : Prepare monthly prepayment schedule and amortization entries. Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet. Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting. Follow up outstanding manual accrual / Nil reply from users.
• Fixed Assets : Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition. Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing. Preform Actual Run for Fixed Asset Depreciation monthly. Perform AUC transfer upon request with approval. Prepare monthly fixed billing to business partner according to group timeline. Provide brief explanation and attend business partner's queries. Prepare quarterly true up adjustments based on actual cost incurred. Prepare and submit withholding tax document that is required by business partner for settlement purpose.
• Intercompany : Review and ensure DN / CN receive from Local business unit provided with supporting document such as SOW and settlement agreement. Prepare upload template and park document into SAP. Save DN / CN and its supporting document Shared Drive in proper order. Prepare settlement summary and send to Local business unit for approval according to the agreed threshold. Communicate with Treasury team to reserve fund prior to settlement. Follow up with BUs regarding the settlement and perform intercompany settlement to Local business unit. Send settlement reminder and follow up with Local business unit.
• ICT Matching & Reporting : Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified.
• Fixed Deposit : Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting.
• AR Aging : Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment. Reconcile sub-ledger list tally with control account. Update and monitor AR credit control as per group policy, not more than 30 days settlement. Perform weekly clearing of cash open item. Investigate and reconcile the differences on a timely basis. Prepare Bank Reconciliation Report monthly (N+3).
• Journal Entries : Preparation of journal voucher for approval. Parking all the Journal Voucher in the SAP system. Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting.
• Balance Sheet Reconciliation : Perform balance sheet accounts reconciliations and resolve the unreconciled / open items in a timely manner. Provide estimated payment and receipts to Treasury team to assist in cashflow planning and projection. Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs. Complete the upload of Retro Reinsurance templates provided by local BUs. Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads. Perform IC matching and ensure zero variance and any variance supported with justification. Prepare and send Reinsurance Debit Note to local BUs. Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs. Perform reinsurance settlement to local BUs. Send settlement reminder and follow up with un-remitted fund with local Bus. Prepare local BUs’ IFRS templates and analysis on a quarterly basis for submission to Group Finance for consolidation purpose and respond to all queries relating to the IFRS templates and analysis if any.
• Reporting & Process Improvement : Assist local BUs in preparing the calculations and postings of delta ledger to derive the Adjusted Net Worth and Economic Balance Sheet position. Assist to prepare monthly management reporting including management account, byline and longsheet reconciliation and report generation. Handle audit of local BUs by ensuring timely and quality delivery of items requested by the external auditors by coordinating with external and internal parties. Develop and update Control Checklist, Training Materials and Business Process Manuals as and when new enhancement is identified, implemented and communicated for the current process and workflow to ensure continuity in the team.

Job Requirements :

Build a career with us as we help our customers and the community live healthier, longer, better lives.

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