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operations & admin executive

operations & admin executive

MEDIPULSE GROUPShah Alam, Selangor, Malaysia
18 jam yang lalu
Penerangan pekerjaan

We are looking for a detail-oriented and proactive Operations & Admin Executive to manage various regulatory, legal, and administrative functions within the organization. This role requires strong organizational skills, attention to compliance, and experience handling documentation in a healthcare setting.

JOB DESCRIPTION :

1. Regulatory & Licensing

  • Assist in clinic license applications, renewals, and any government-related submissions (e.g., BOMBA, local councils, MOH).
  • Maintain up-to-date records of all licenses and ensure timely renewals to avoid compliance issues.

2. Tenancy & Rental Agreements

  • Prepare, review, and manage documentation related to rental agreements for clinic and office premises.
  • Track agreement expiry dates, renewals, and coordinate with landlords or agents as needed.
  • 3. Hire Purchase Agreements

  • Handle all administrative work related to hire purchase agreements for vehicles and equipment (medical machines).
  • Maintain proper filing and follow-up on instalment schedules, ownership documents, and insurance.
  • 4. Insurance Policy

  • Manage and update fire insurance policies for all company premises.
  • Ensure timely renewals, claims (if any), and proper recordkeeping of all insurance documents.
  • 5. Stamping & Document Compliance

  • Prepare and process stamping of legal and financial documents as required by regulatory authorities.
  • Ensure all relevant agreements and contracts are properly stamped and compliant with legal requirements.
  • 6. Legal Liaison

  • Liaise with the company lawyer on preparation and review of legal documents such as agreements.
  • Ensure legal documents are properly filed and updated.
  • 7. General Admin Support

  • Support day-to-day admin tasks, such as filing, document tracking, and correspondence.
  • Liaise with internal teams and external parties (authorities, vendors, landlords) as required.
  • REQUIREMENTS :

  • Experience in the healthcare industry, particularly with licensing and legal documentation, is preferred.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills in Malay and English.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Able to work independently and collaboratively across departments.
  • High attention to detail and a proactive, problem-solving attitude.
  • Must possess a valid B2 or D driving license.
  • Work Location : Bukit Jelutong, Shah Alam

    Expected Start Date : October 2025

    Job Type : Full-time

    Benefits :

  • Health insurance
  • Maternity leave
  • Professional development
  • Willingness to travel :

  • 25% (Preferred)
  • Work Location : In person

    Expected Start Date : 10 / 01 / 2025

    Buat amaran kerja untuk carian ini

    Operation Executive • Shah Alam, Selangor, Malaysia