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Executive Assistant

Executive Assistant

Voxel ResonanceKlang, Selangor, Malaysia
1 hari lalu
Penerangan pekerjaan

Company Overview

Voxel Resonance Films is a next-generation film content aggregator, financier, and producer, designed to address gaps within the traditional Hollywood studio system and streaming platforms. With a focus on high-quality, commercial theatrical films, our initial target markets include the Malaysian-Southeast Asian region, the Japanese-Korean-Chinese film markets, and the US-UK independent film scene. Leveraging exclusive access to highly-prized intellectual properties (IPs) across Asia and beyond, Voxel Resonance Films is committed to producing world-class content through strategic partnerships, development of original IPs, and a highly scalable business model.

Key Responsibilities

Executive Assistance

  • Provide high-level administrative support to the CEO and board management team.
  • Manage schedules, coordinate meetings internally & externally, and handle correspondence (emails, phone calls, etc.) for executives.
  • Organize travel logistics and accommodations for international business trips, film festivals, and client meetings.
  • Prepare reports, presentations, and internal communications related to ongoing film projects and business operations.
  • Maintain efficient filing systems, both physical and digital, ensuring smooth access to key documents.
  • Facilitate communications between Voxel Resonance Films and production partners, both domestically and internationally.
  • Occasionally assist in acting as a point of contact for external clients, talent agencies, distributors, and partners, ensuring smooth communication and fostering strong, long-term relationships.
  • Possibly attending industry events, film festivals, and conferences, representing the company and building a network of contacts within the global film industry where and when necessary.
  • Assist the CEO and key stakeholders with personal assistance tasks as needed, including managing personal schedules, appointments, and correspondence.

Operations & Office Management

  • Assist in overseeing day-to-day operations of the company alongside ensuring efficiency and smooth workflow.
  • Manage office supplies, equipment, and facilities to ensure the team has the necessary resources to perform their work effectively.
  • Coordinate with external vendors and service providers for office-related needs (e.g., maintenance, supplies, utilities).

    • Strategic Efficiency & Systems Development

  • Design and implement streamlined systems, workflows, and tools to enhance the productivity and efficiency of the CEO and executive team.
  • Work independently to identify bottlenecks, anticipate operational needs, and proactively drive initiatives that improve executive performance and decision-making.
  • Take ownership of organizational improvements that enable the leadership team to operate at their highest potential, acting as a force multiplier across departments.

    • Skills :

  • Exceptional organizational skills and the ability to manage multiple projects simultaneously.
  • Strong written and verbal communication skills, with the ability to effectively interact with clients, film producers, and senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and DropBox
  • Familiarity with project management tools - advantageous to have ClickUp experience
  • Proactive and able to take initiative, often with minimal supervision.

    • Desired Traits :

  • Strong passion for film and entertainment, with a deep understanding of the cultural and market nuances in the regions of Southeast Asia, Japan, Korea and the Western film industries.
  • Be the calm eye in the creative hurricane surrounding you.
  • Desire and hunger to learn and grow within the company.
  • A positive "Bring it on I got this anytime anywhere" attitude.
  • High level of discretion, professionalism, and maturity when handling confidential matters.
  • Flexibility and adaptability to meet the changing needs of the business.

    • Opportunities :

  • To move into higher executive roles within the company, with mentorship and support to develop new skills for the appropriate candidate.
  • Access to high-profile film projects, opportunity to network with industry leaders, and direct involvement in creative production activities.
  • Candidate will be working with business associates and project partners based in Japan, USA (Hollywood), Middle East and Europe.

    • Budget : RM Open depending on experience)

    Buat amaran kerja untuk carian ini

    Executive Assistant • Klang, Selangor, Malaysia