Assistant Manager / Senior Executive, Corporate and Company Secretarial

Assistant Manager / Senior Executive, Corporate and Company Secretarial

We are looking for a capable and detail-oriented Senior Executive / Assistant Manager to manage corporate secretarial functions for a diversified group of companies, including public listed company (PLC) and offshore entities (e.g. BVI and Labuan). The ideal candidate should be experienced in handling end-to-end corporate secretarial matters, including regulatory filings, board documentation, and stakeholder communications, with minimal supervision.

Responsibilities

• Ensure statutory compliance of all companies under the portfolio in accordance with Companies Act 2016 and Bursa Securities Requirements.
• Manage company secretarial matters for both local private entities and public listed companies within the Group.
• Liaise with external company secretary firms and monitor statutory compliance across all entities under the Group.
• Handle all matters relating to offshore companies, including annual returns, economic substance declarations, license renewals, and coordination with registered agents.
• Draft, review, and manage documentation such as board / shareholder resolutions, minutes, notices, and corporate registers.
• Track statutory deadlines and ensure timely lodgement of Annual Returns, Audited Financial Statements, and regulatory submissions to SSM, Bursa Malaysia, or other relevant authorities.
• Coordinate the onboarding and cessation of directors, officers, and shareholders across jurisdictions.
• Organise and manage board and committee meetings, handling agenda preparation, logistics, and the accurate documentation and distribution of meeting minutes.
• Maintain and update the annual calendar for board and committee activities, and assist the Board and Nomination Committee with regular evaluations and director performance reviews.
• Release announcements on quarterly results and changes in Board & substantial shareholders, notice and outcome of AGM & EGM.
• Prepare and submit statutory filings, board resolutions, and other corporate documents with accuracy and within required timelines.
• Organise, arrange and coordinate all activities before and after annual general meeting of PLC.
• Maintain and update statutory records and corporate documents in both physical and digital formats.
• Liaise with internal departments, external auditors, legal counsel, and regulatory bodies for corporate governance matters.
• Assist in group restructuring exercises, corporate actions, share transfers, and incorporation of new entities.
• Perform other tasks or jobs as may be prescribed by the management.

Requirements

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