We are seeking a highly skilled and proactive Senior HR Executive with strong hands‑on experience in payroll management and deep familiarity with the InfoTech HR & Payroll System. In this role, you will oversee end-to-end payroll processes for both local and foreign employees, ensuring accuracy, efficiency, and full compliance with Malaysia’s statutory requirements. You will also manage core HR operations, employee relations, and maintain comprehensive HR documentation.
Job Scope
Manage and process monthly payroll for both local and foreign employees.
Compute salaries, overtime, allowances, deductions, bonuses, and commissions in accordance with statutory requirements.Ensure all payroll calculations comply with employment contracts, company policies, and legal regulations.Administer employee benefits, including medical coverage, allowances, leave, and claims.Statutory ComplianceEnsure timely submission of all statutory contributions and filings (EPF, SOCSO, EIS, LHDN).
Keep updated with labour laws, payroll regulations, and statutory changes to ensure full compliance.Employee Records & DocumentationMaintain accurate payroll records, attendance, leave data, and employee timesheets.
Update and manage employee master data for new hires, resignations, and salary revisions.Generate payroll‑related reports for management, finance, and audit requirements.Reporting & AnalysisPrepare payroll summaries and management reports, including headcount, overtime, and payroll cost analysis.
Support budgeting and forecasting activities related to payroll expenses.Payroll System ManagementMaintain and update payroll systems (e.g., Info Tech or other relevant platforms).
Ensure accuracy, data integrity, and confidentiality of payroll information.Identify and implement process improvements to enhance payroll efficiency and accuracy.Employee RelationsAttend to employee enquiries and provide guidance on HR policies and procedures.
Handle disciplinary matters, including issuing warning letters, conducting counselling, and maintaining documentation.Assist in resolving workplace issues and conflicts in a professional and confidential manner.HR Operations & AdministrationSupport day‑to‑day HR operations to ensure smooth departmental functions.
Maintain and update employee files, HR records, and relevant documentation.Prepare HR letters, memos, and official correspondence.Ensure HR policies, SOPs, and related documents are regularly reviewed and updated.Ad‑hoc HR SupportCollaborate with HR and Finance teams on matters related to compensation, benefits, and statutory compliance.
Provide support for any other HR initiatives or tasks as required.Requirements
Minimum 3–5 years of HR experience, preferably in payroll and HR operations.Strong attention to detail and high accuracy in payroll processing.In‑depth knowledge of Malaysia payroll laws and statutory compliance.Proficiency in payroll systems (especially Info Tech).Excellent communication skills to manage employee queries and coordinate with internal teams.Ability to handle cross‑border payroll operations and adapt to varying statutory requirements.Employee Benefits
EPF, SOCSO, and EIS contributionsAnnual Leave & Medical LeaveMedical ClaimYearly Performance BonusUnlimited Snacks & Drinks in the PantryWorking Hours : Monday to Friday (9am-6pm)
Location : NO. 16B & 16C (2nd & 3rd Floor), JALAN TEMPUA 2A, BANDAR PUCHONG JAYA, 47100 PUCHONG, SELANGOR
Application Questions
Which of the following statements best describes your right to work in Malaysia?What's your expected monthly basic salary?Which of the following types of qualifications do you have?How many years' experience do you have as a Human Resources Executive?How many years of payroll experience do you have?Which of the following languages are you fluent in?#J-18808-Ljbffr