Assistant Hr Manager

Job Summary

The Assistant HR Manager supports the HR Manager in the execution of human resources strategies and operations. This role acts as a bridge between upper management and operational HR staff, ensuring the smooth running of daily HR functions while also contributing to broader strategic initiatives.

Key Responsibilities

• HR Operations & Administration : Supervise daily HR operations including attendance, leave, claims, payroll inputs, and employee records; oversee the maintenance and confidentiality of HR documentation and HRIS systems; ensure accuracy in statutory compliance (EPF, SOCSO, EIS, PCB, EA Form, etc.); review and prepare HR reports, headcounts, and monthly management updates.
• Recruitment & Talent Acquisition : Assist in workforce planning and recruitment strategies; lead the full recruitment cycle (job posting, screening, interviews, reference checks, offer preparation); liaise with department heads to understand hiring needs; support onboarding and orientation processes for new hires.
• Employee Relations & Engagement : Address employee grievances and concerns professionally and confidentially; mediate internal conflicts and coordinate disciplinary actions with documentation; assist in developing and executing employee engagement programs and activities.
• Training & Development : Coordinate training schedules, vendors, and employee attendance; maintain training records and evaluate the effectiveness of training programs; identify skill gaps and recommend development programs; support execution of performance improvement plans.
• Performance Management : Coordinate the performance appraisal cycle and ensure timely evaluations; assist managers in setting KPIs and performance goals; maintain performance records and support in rewards and improvement plans.
• HR Policy Implementation & Compliance : Ensure all HR practices align with company policies and local employment law (e.g., Employment Act 1955); assist in updating HR policies, SOPs, and handbooks; facilitate audits and resolve compliance issues.
• Payroll & Compensation Support : Collect and verify monthly payroll inputs (e.g., overtime, allowances, deductions); work with the finance / payroll team to ensure accurate salary disbursement; support compensation reviews, annual increments, and bonus distributions.
• Reporting & Documentation : Generate periodic HR reports for internal use and audits (headcount, turnover, absenteeism, etc.); draft HR letters (offer, promotion, confirmation, warning, termination, etc.); manage filing systems and ensure timely renewal of licenses or HR-related applications.
• Support in Strategic Initiatives : Support the HR Manager in HR transformation, automation, or digitalization initiatives; participate in manpower planning, succession planning, and change management projects; act as the backup HR Manager when the manager is unavailable.

Requirements

Application Questions

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