Procurement Assistant

Administrative & Documentation Support Prepare, organize, and maintain procurement documents such as Purchase Orders (PO) to local suppliers, delivery order and supplier invoices. Update and manage local supplier database, ensuring proper filing especially for delivery order and invoices (local & overseas) in both receiving hard copy and digital formats. Verify documents to ensure all the Purchase Order (PO), delivery order in packing list and invoice details are consistent before passing to finance. Order Follow Up & Supplier Coordination Refer the accessories order based on minimum stock level to make the actual order after reviewing and approval. Follow up with local supplier on order confirmation, product availability, and expected delivery dates. Ensure suppliers meet the agreed lead time if partial delivery and make sure the quantity received is accurate. Coordinate with local suppliers to replace or correct any goods received if incorrect or defective. Delivery & Internal Dept Coordination Work with warehouse team to track incoming deliveries from local suppliers. Ensure the delivery orders are properly collected from warehouse, filed, signed and recorded. Assist to proceed order with purchase request especially for the fibre order from production group. Request the new item code and description if new products are required to make the purchase order and recorded. Data Management and Reporting Issue and transfer the PO to Goods Received Note (GRN) local & overseas goods received in AutoCount system once receiving. Update the procurement tracking sheets for order information details (Local Supplier Order Details List). General Administrative Support Assist in courier arrangement for samples / documents (if needed). Provide overall administrative support and perform other assigned duties as needed (Apply now at #J-18808-Ljbffr