Tawaran kerja ini tidak tersedia di negara anda.

Corporate Secretarial & Document Control Assistant

ib vogt GmbHKuala Lumpur, Kuala Lumpur, Malaysia

30+ hari lalu

Penerangan pekerjaan

ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join or sign in to find your next job

Join to apply for the Corporate Secretarial & Document Control Assistant role at ib vogt GmbH

Corporate Secretarial & Document Control Assistant

ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

2 days ago Be among the first 25 applicants

Join to apply for the Corporate Secretarial & Document Control Assistant role at ib vogt GmbH

Get AI-powered advice on this job and more exclusive features.

Company Description

ib vogt is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development, financing, and EPC, to O&M and asset management.

Headquartered in Berlin, Germany, ib vogt has established various offices across Europe, Asia Pacific, the Americas, and Africa as part of its presence in over 40 countries. The company works together with numerous partners globally, augmenting its in-house team of over 900 staff. ib vogt has built or has in construction more than 4 GW of PV power plants globally with a project pipeline of more than 60 GWp.

Job Description

Job Summary

We are seeking a proactive and highly organized Corporate Secretarial & Document Control Assistant to join our dynamic Corporate Secretarial team. In this hybrid role, you will take ownership of the full spectrum of corporate secretarial matters for entities across selected APAC jurisdictions. You will also play a key role in supporting the Regional Corporate Secretary and two other team members by delivering reliable document management and administrative support.

This position offers an excellent opportunity to contribute meaningfully to regional governance operations while developing expertise in a fast-paced, multinational environment. This is a full-time, on-site position, and the candidate will be required to report to the office daily.

Job Description

Corporate Secretarial Support

Provide effective support to the Regional Corporate Secretary and Corporate Secretarial team in managing and overseeing the full spectrum of corporate secretarial matters for APAC entities, including restructuring exercises and timely filings with regulatory bodies.
Assist the Regional Corporate Secretary in coordinating and planning Board and Shareholders’ Meeting for Singapore and other jurisdictions, including circulation of notices and meeting materials, and drafting meeting minutes.
Assist with the incorporation of new local and foreign entities / dissolutions of local and foreign entities across the APAC region, in collaboration with external corporate secretarial service providers.
Ensure compliance with statutory and regulatory requirements, as well as relevant laws and acts in each jurisdiction.
Prepare and review statutory and regulatory corporate documents,and coordinate their execution and distribution across all legal entities in APAC.

Document Management And Coordination :

Coordinate with directors, shareholders, and external stakeholders to arrange wet-ink and electronic signatures for corporate documents.

Facilitate apostille, notarization, and legalization of documents with notary publics, consular offices, and embassies in Singapore and Malaysia.

Ensure all corporate secretarial documents are stored in SharePoint or other document management systems using proper naming conventions and within required timelines.

Compliance And Regulatory Support :

Maintain and update the APAC Monitoring List and other trackers / databases containing corporate entity information.

Create and regularly update organizational charts and corporate structure diagrams for APAC entities.

Provide administrative and operational support to the Regional Corporate Secretary and the wider corporate secretarial team.

Qualifications

Requirements :

Preferably 3–4 years of relevant experience in corporate secretarial functions; experience advising and working with international stakeholders or clientele is a strong advantage.

Holds a Bachelor's degree in Law, Corporate Administration or Business Management, and is either ICSA-qualified or currently pursuing the ICSA qualification (Note : This role involves managing corporate secretarial matters for entities incorporated in overseas jurisdictions.)

Highly adaptable to changing circumstances; meticulous, diligent, and presents a polished professional demeanor.

Excellent interpersonal skills and a high level of proficiency in both written and verbal English communication; strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio).

Willingness to perform any other ad hoc duties as assigned.

Additional Information

What We Can Offer

A competitive and attractive remuneration package.

Wide Company Group Medical Insurance Coverage.

Dynamic and diverse work environment with colleagues from around the world.

A truly international exposure.

An open-minded and highly motivated team.

Interesting and challenging tasks.

Encourage both teamwork and personal responsibility

Great opportunities for professional and personal growth.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Renewable Energy Semiconductor Manufacturing

Referrals increase your chances of interviewing at ib vogt GmbH by 2x

Get notified about new Corporate Secretary jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia .

ASSISTANT MANAGER, CORPORATE SECRETARIAL

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Shah Alam, Selangor, Malaysia 14 hours ago

Executive Assistant (EA) to Chief Risk Officer

Petaling Jaya, Selangor, Malaysia 5 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,500.00-MYR5,000.00 5 days ago

Corporate Secretary (Fintech / Financial Services / Web3 / Crypto)

Federal Territory of Kuala Lumpur, Malaysia 8 hours ago

Senior Accounts Executive / Assistant Manager

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Regulatory Affairs Senior Executive / Assistant Manager

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Executive Housekeeper Assistant (Club Med Cherating) Club Med Cherating

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Assistant Manager / Executive (Land & Industrial Solutions)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Credit and Collection Senior Executive / Assistant Manager

Assistant Manager / Senior Executive of Fund Accounting and Reporting – Maybank Asset Management

Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

KL Eco City, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Business Development Executive / Assistant Manager

Ulu Kelang, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Petaling Jaya, Selangor, Malaysia 2 months ago

Executive / Assistant Manager, Financial Reporting

Petaling Jaya, Selangor, Malaysia 5 days ago

Head, MYSG Communications and SEA Communications

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kota Damansara, Selangor, Malaysia 1 week ago

Assistant Manager / Senior Executive, Business Development (Utility Scale)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

Buat amaran kerja untuk carian ini

Assistant Corporate • Kuala Lumpur, Kuala Lumpur, Malaysia