admin coordinator

RESPONSIBILITIES

Conduct market research to identify suppliers that meet school quality standards and budget;

Prepare and process purchase orders, ensuring timely procurement of books and equipment's;

Handle petty cash and maintain accurate records of all materials and supplies;

Monitor stock levels, maintaining inventory accuracy and updating records;

Build relationships with vendors, negotiating prices and terms;

Coordinate delivery schedules to minimize disruption to school operations;

Ensure timely payment to suppliers and manage accounts payable records;

Conduct regular audits of inventory and procurement processes;

Resolve issues with suppliers, such as delayed shipments or incorrect orders;

10.  Work with departments to assess purchasing needs and forecast demand;

11.  Report on purchasing activities, costs and savings to the school management;

12.  Monitor and update stock levels of school items, ensuring essential supplies are always available;

13.  Manage sales and marketing for student enrolment;

14.  Administer assessment tests;

15.  Send memos to teachers, parents, coaches, bus drivers and other related parties;

16.  Follow up on payments, including deposits, tuition fees, and miscellaneous fees;

17.  Arrange appointments with parents & coaches for the school;

18.  Prepare and maintain student files;

19.  Handle student withdrawals, including issuing certificates, and school leaving documents;

20.  Handle calls from parents, including requests, complaints, and feedback.

REQUIREMENTS

Diploma / Bachelors' degree in Business Administration, or a related field.

Strong analytical, problem-solving, decision-making skills.

Excellent communication and interpersonal skills.

Written and verbal fluency in English is essential.

Exceptional customer service skills.

Strong organizational and time management skills.