Administrative & Logistics Officer

Administrative & Logistics Officer

Sunway XFarms Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Sunway XFarms is an innovative agrifood company under Sunway Group, dedicated to transforming how urban communities grow, consume, and connect with food. From pesticide-free vertical farming to health-forward products made with superfood ingredients, we focus on driving sustainable and practical food solutions for city living.

Join us as we build a future where fresh, healthy, and locally grown produce is accessible to all — while inspiring more Malaysians to live sustainably through food, education, and innovation.

About the Role

As the Administrative & Logistics Officer, you’ll be responsible for supporting both administrative functions and logistics management at Sunway XFarms. You’ll also handle invoicing and related financial documentation, ensuring accuracy in billing and record-keeping.

Key Responsibilities

• Maintain farm and business records, certifications, and compliance documentation.
• Manage correspondence, scheduling, filing, and general office tasks.
• Prepare regular operational and financial reports for management.
• Coordinate transportation and delivery of farm and business products, inputs, and equipment.
• Communicate with suppliers, transporters, and customers to manage logistics efficiently.
• Track and manage inventory of supplies and materials.
• Ensure proper documentation for all shipments (delivery notes, packing lists, etc.).
• Create and process sales and purchase invoices accurately and on time.
• Track payments, follow up on outstanding invoices, and maintain billing records.
• Reconcile delivery notes with purchase orders and supplier invoices.
• Support basic bookkeeping tasks and collaborate with the finance team or accountant.

What We’re Looking For

Why Join Us

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