(AMU) ASSISTANT EXECUTIVE, ADMINISTRATION CUM FRONT OFFICE

Overview

(AMU) Assistant Executive, Administration Cum Front Office – sole responsibility for all aspects of the front office and administrative function. Responsibilities

Greet and welcome guests / visitors as soon as they arrive at the office Direct visitors to the appropriate person and office Answer the phone in a timely manner, take messages and forward calls to the relevant staff Perform clerical tasks such as photocopying, filing, recording, faxing, etc. Schedule and confirm appointments and maintain event calendars, including meeting room booking Determine visitor needs in a professional manner and offer refreshments to visitors where appropriate Support your superior in an efficient and effective manner Perform other duties as requested by superiors and management Manage company couriers and maintain in / out records; process monthly payments and follow up with the finance department on status Manage stationery requests, stock checks, ordering, and replenishment; ensure stationery is replenished on time Record and process all payments related to stationery Process purchasing requisitions, quotation inquiries, and issuance of purchase orders Expedite deliveries with suppliers on an urgent basis Update stationery projection quarterly to monitor stock availability Distribute stationery to respective users based on projection Issue payment authorization requests on time for utilities and monitor payments with finance to avoid issues Any other duties as may be assigned by the Head of Department Qualifications

Educated to a diploma level Fresh graduates may apply (applicants with work experience preferred) Interest in, and knowledge of, current issues in the higher education sector Excellent ability to communicate effectively with various individuals and groups, including senior leaders Proven ability to manage a varied and complex workload, prioritize tasks, and work under pressure with strict deadlines Intermediate ability with Microsoft Office Ability to work as part of a team Company and notices

Cyberjaya University College of Medical Sciences (CUCMS) is a private independent university established in 2005. Location : Cyberjaya, Malaysia.

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